Property & Administration Manager Job at A Tier one Sacco

A Tier one Sacco

Share On:

Experience Required:5 Years
Total Positions:1
Job Type: Full Time
Job Category: Management
Minimum Education: Degree
Job Location: Nairobi, Kenya
Posted on: February 9, 2024
Last Date: February 26, 2024

Job Description

Advert No. 2024 – 5

1.1 JOB TITLE: • Property &
Administration Manager
DEPARTMENT: Human Resources and
Administration
SECTION: Administration
1.2 REPORTS TO:
Head of Human Resources and Administration
1.3 SUPERVISES:
• Administration Officer
• Admin Assistant
• Caretaker
• Drivers and Riders

2.0 PURPOSE OF THE JOB
Provide an efficient and effective Property management and administration services to the
Society and policy guideline of the same.

3.0 KEY RESPONSIBILITIES/ACCOUNTABILITIES
Contract Management.
• Ensure all long-term maintenance or upkeep service providers are bound by a
contract and robust service level agreements.
• Ensure quality control on all services provided for the upkeep and maintenance of
the Society’ buildings (owned or rented).
• Review and update contracts for service providers with the legal team.
• Ensure that all Society’s tenants are abiding with the terms and conditions of their
leases.
Fleet Management.
• Ensure maximum availability of operationally serviced vehicles and motorbikes.
• Ensure that the Society’s vehicles and motorbikes are insured at the correct values
and on time.
• Ensure a maintenance programme for all vehicles is in place and adhered to.
• Ensure cost effective maintenance of the Society’s fleet.
• Ensure policies are in place and being followed on the appropriate use of Society’s
fleet of vehicles and motor cycles to curb abuse.
• Ensure fuel costs and maintenance costs are kept within budget at all times.
Property and Inventory Management
• Ensure regular maintenance of Society’s premises in a clean state and good repair. •
Liaise with property management agents on any needs arising
• Ensure all property is adequately insured.
• Ensure all assets are updated on the Society’s asset register.
• Ensure disposal and asset movement policies are in place and adhered to
• Ensure tagging of all Society’s assets is complied with.
• Ensure all property lease agreements are in place
• Ensures that the building is well secured
• Ensures that all Sacco properties are maintained
Rent & Parking Collection
• Responsible for collection of Parking fees and rent from the tenants
• Coordinates the rent payment to leased premises for the FOSA branches.
Property Maintenance.
• Ensure all quotations and bill of quantities for projects are vetted diligently.
• Ensure all building/electrical/shop fitting contractors are vetted properly prior to
engagement.
• Monitor progress of building maintenance projects and coordinate all logistics to
ensure timely completion.
• Ensure the Society’s Plaza and rented premises are maintained in line with the
Society’s standards, requirements and policies on ambience.
• Secures contractors for repairs and maintenance • Ensures that the lifts are in good
working condition.
• Monitors the outsourced company’s performance and in the event of any
performance lapses liaises with the supervisor for correction.
• Participates in sourcing for cleaning services
• Follows up on electricity supply and ensures that any outstanding bills are paid
promptly
• Makes prompt payment for water services.
General Administration
• Provide Policies and Procedures for Society’s General Administration
• Oversee adherence to and implementation of corrective actions as required by
formal internal and external audit recommendations.
• Prepare and manage the Society’s administration budget.
• Ensure that administration costs are monitored and managed effectively.
• Ensure that the administration team deliver smooth services to the Society.
Customer Service.
• Ensure that members and internal customers are accorded customer service that is
innovative and responsive and meets their needs and expectations.
Messenger Services
• Supervises the messengers and ensures that they effectively perform their duties.
Other responsibilities
• Addresses audit queries concerning Property Administration.
• Performs any other responsibilities as assigned from time to time.

4.0 COMPETENCIES
4.1 Academic Qualification and professional Experience
 A Degree in Business Administration, Real Estate, Property Management, Finance or
related field.
 5 years’ experience in Property management and administration.
4.4 Technical Skills, General Skills & Personal Attributes
Technical Skills
 Knowledge of real estate and tenant legislation in-depth
 Knowledge of Relevant Landlord-Tenant Laws
 Administrative Skills
 Contract Formulation
General Skills:
 Computer skills
 Creativity
 Problem Solving
 Communication
 Stress management