Job Description
IPOA/HR/04/2024: SENIOR ASSISTANT DIRECTOR, INSPECTIONS, IPOA GRADE 4
(1 POSITION) (CONSOLIDATED SALARY KSH.: 255,785 – 370,900)
This is a performance-based contract and may be renewed subject to
satisfactory performance.
Job Title Senior Assistant Director, Inspections
Grade IPOA 4
Directorate Inspections, Monitoring and Preventive
Services
Department Inspections
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Deputy Director, Inspections, Monitoring and
Preventive Services
Direct Reports Assistant Director, Inspections
Indirect Reports Principal Inspections Officer
Job Purpose
Responsible for spearheading inspections of police premises and detention
facilities under the control of the National Police Service.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Guide development, implementation and/or review of policies, strategies,
guidelines, plans, standards and procedures pertaining to Inspections, while
ensuring compliance with relevant laws, rules and regulations;
2. Oversee inspections of Police facilities and premises under the control of the
Service to professionalize the service;
3. Lead in development, implementation and/or review of inspection tools,
concepts and controls to suit emerging trends in policing;
4. Oversee compilation of inspection reports with recommendations to the
service or any state organ;
5. Spearhead monitoring and follow up on implementation of recommendations
arising from inspections of police facilities and premises;
6. Oversee rapid inspections response activities in the Authority;
7. Steer management of records in the department;
8. Spearhead development of internal reports in the department;
9. Foster collaborative working relationships with other stakeholders, directorates
and departments to enhance inspections of police facilities and premises;
10.Lead in identification of risks and formulate measures to mitigate risks in the
department;
11.Direct the utilization of financial and material resources allocated to the
department;
12.Oversee staff performance management in the department;
13.Steer staff coaching, mentorship and capacity development activities in the
department; and
14.Guide the development and monitor implementation of departmental annual
work plan and budgets.
II. Operational Responsibilities / Tasks
1. Collaborate with the department of Planning, M&E and Research to track
implementation of recommendations made by the Authority to the National
Police Service or any other state organ;
2. Communicate Management decisions to staff in the department;
3. Chair departmental staff meetings;
4. Develop and implement Individual annual work plan; and
5. Implement risk mitigation measures.
Job Dimensions:
I. Financial Responsibility
Guide preparation of Work Plans, procurement plans and the Budgets
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Master’s Degree in any of the following disciplines: Law, Public Administration,
Criminology, Sociology, Political Science, Social Sciences, Security Studies or
equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: Law, Public Administration,
Criminology, Sociology, Political Science, Social Sciences, Security Studies or
equivalent qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Professional qualification and membership to a professional body where
applicable;
2. Leadership course lasting not less than six (6) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of Assistant Director in either inspections, monitoring or
preventive services for a minimum period of three (3) years at IPOA grade 5 or
for a period of twelve (12) years in inspections and monitoring, three (3) of which
must have been in a senior management level in the Public or private sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Strategic Leadership Skills
2) Financial Management Skills
3) Organization and Planning Skills
4) Dispute Resolution Skills
5) Decision Making Skills
6) Interpersonal Skills
7) Communication Skills
8) Negotiation Skills
9) Analytical Skills
10)Investigations skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience
6) Independence