Job Description
ADVERT NO. NG-CDFB/027/2022: ADMINISTRATION OFFICER - NG-CDF SCALE 6 (1 post)
a) Requirements for Appointment
For appointment to this position, a candidate MUST have:
i. Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Transport
and Logistics, Logistics & Supply Chain Management, Political Science, Sociology, or any other
relevant equivalent qualifications from a recognized Institution;
ii. Proficiency in computer applications; and
iii. Fulfil the requirements of Chapter Six of the Constitution.
b) Duties and responsibilities
The Administration Officer will report to the Manager, Human Resources and Administration and will
be responsible for the following:
i. Renewal of general insurance covers for vehicles, buildings and equipment;
ii. Prepare specifications for tender documents for procurement of outsourced services;
iii. Allocation of office spaces;
iv. Ensuring Officers of the Board are provided with necessary office equipment and tools to facilitate
their work;
v. Supervise undertaking of minor works and services
vi. Safeguard the Board’s assets including office premises, vehicles, office equipment and furniture
through maintaining accurate and up to date records;
vii. Initiate preparation of payment documents in respect to outsourced administrative services;
viii. Prepare inventory and ensure safe custody of the board’s assets;
ix. Supervise staff working under him/her;
x. Manage transport services;
xi. Facilitate board and staff functions;
xii. Prepare documentation for visa applications and travel clearance;
xiii. Issue and record vehicle work tickets;
xiv. Prepare and update repair and maintenance schedules and logs for board’s vehicles, office furniture
and office premises;
xv. Handle all official travel arrangements;
xvi. Receive and handle staff request for transport services and office accommodation;
xvii. Any other duty as may be assigned by the supervisor.