Job Description
KCCB-ACTS/9/2022/06 – ADMINISTRATIVE OFFICER
JOB PURPOSE
The Administrative Officer will organize, and coordinate administration duties and
office procedures and lead in creating and maintaining a pleasant work
environment, and ensuring high levels of organizational effectiveness,
communication and safety. The Administrative Officer will ensure that the
administrative activities within the office run smoothly on a daily basis.
KEY RESPONSIBILITIES
1. Ensuring that the office is kept clean at all times, office orderliness is
maintained with a professional outlook
2. Scheduling meetings and appointments within the office and ensure
appropriate communication, prepare boardroom/meeting rooms for
meetings; organize for beverages and lunch for meetings as requested
by the conveners;
3. Planning and coordinating the administrative functions both in-house or
off-site activities, provide logistical support during workshops, events,
conferences etc.
4. Maintaining basic administrative asset tracker logs (i.e. kitchen items,
security and vehicle equipment etc)
5. Ensuring that the office meets fire, health and safety requirements;
6. Identifying and allocating office space, equipment and furniture.
7. Following up for maintenance and repair of office equipment, facilities
and buildings;
8. Assisting in the facilitation of security, fire, life safety training and briefings
for all staff.
9. Identifying and recommending obsolete assets for disposal
10.Protecting the Centre’s assets relative to theft, assault, fire, and other
safety issues
11.Ensuring the security, safety, and well-being of all personnel, visitors, and
KCCB-ACTS premises
12.Responding to emergency situations to provide necessary assistance to
employees and or visitors
13.Develop weekly/monthly field travel schedules and coordinating between
program staff and drivers to allocate use of vehicles.
14.Ensuring safe staff working practices and customer safety procedures
strictly followed by all.
15.Performing other duties as assigned
Minimum Qualifications, Experience & Skills
1. A minimum of a National Diploma in Office administration /Business
Administration or related field.
2. Three (3) years’ experience as an administration Officer in general
office management and administration required.
3. Ability to communicate effectively;
4. Ability to work independently or as part of a team on multiple tasks in a high
intensity environment;
5. Strong individual initiative, including the ability to manage daily activities and
achieve expected results with minimal oversight;
6. English language fluency (strong written and verbal skills) required;
7. Excellent computer skills (Word, Excel, Power Point, and Outlook);
8. Strong organizational and planning skills required;
9. Good Interpersonal Skills
Other Personal Attributes
1. Proven problem solver with the ability to work in a diverse team environment.
2. Has good interpersonal and communication skills
3. Good organizational Skills.
4. Excellent written and oral communications skills in English
5. A good knowledge of social teachings of the Church and Ethical principles
6. Integrity
7. Confidentiality
8. Result oriented
9. Attention to details