Job Description
ACCOUNTS ASSISTANT I, JOB GRADE – EACC “9” (1 POST), REF:
EACC/F&P/AAI/5
Reporting to the Deputy Director – Finance and Accounts, the job holder is responsible
for the facilitation of transactions and to balance the cash book, to capture data in the
IFMIS System and maintenance of imprest register and to ensure that expenditures are
captured, recorded for in line with the laid down rules and regulations.
Duties and Responsibilities
i. Maintaining petty cash to ensure proper utilisation of funds;
ii. Verifying and examining vouchers in accordance with laid down rules and
regulations;
iii. Assisting in primary data entry and routine accounting work;
iv. Ensuring proper maintenance of efficient filing systems;
v. Safekeeping of invoices, miscellaneous receipts, imprest warrant books, cash books
and other accountable documents;
vi. Processing and payment of imprest warrants, expenditure claims and processing of
imprest surrender;
vii. Carrying out bank reconciliation;
viii. Assisting in generating procurement plans and budgets;
ix. Posting and daily balancing of the cash book;
x. Assisting in maintenance of fixed asset register;
xi. Ensuring availability of cash float in the office;
xii. Carrying out banking transactions;
xiii. Receipting transactions.
Requirements for Appointment
For appointment as an Accounts Assistant I, a person must possess the following
qualifications:
i. Minimum relevant work experience of seven (7) years;
ii. Certified Public Accountant of Kenya (CPA-K) or an equivalent qualification;
iii. A member of the Institute of Certified Public Accountants of Kenya (ICPAK) in good
standing;
iv. Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C+ or
its equivalent from a recognised institution;
v. Hands-on experience in Accounting Software (ERP). Experience in using IFMIS will
be an added advantage;
vi. Knowledge of International Public Sector Accounting Standards (IPSAS);
vii. Certificate in computer application skills;
viii. Demonstrated integrity and professional competence as reflected in work
performance and results.