Job Description
Title: Operations Administrator,
Industry: Manufacturing,
Location: Nairobi,
Gross Salary: Competitive,
Our client is a local manufacturing company offering quality solutions in Insulation, Acoustics, HVAC, Structural products as well as packaging solutions. They seek to hire a competent Operations Administrator who will ensure effective and efficient management of resources through implementing the right processes and practices across the organization. H/She will be responsible for people, operations, budgets, business development and strategy.
Responsibilities
• Manage day to day operations and product responsibilities.
• Maintain effective business operations.
• Managing stock control and inventory checks.
• Communicating changes in an order process to relevant parties
• Managing health and safety regulations programs.
• Supervise and coordinate company logistics.
• Prepare comprehensive reports and presentations on a regular basis.
• Monitor and ensure compliance of all policies and procedures.
• Supervise staff and include periodic performance evaluations.
• Reviewing workloads and manpower to ensure targets are met.
• Supporting all functions of the business to work together.
• Scheduling meetings and appointments.
• Manage HR back-office operations, including compliance with all employment laws & regulations
• Facilitate staff recruitment process like payroll and leave systems
• Maintenance of office equipment and supplies
• Procurement Management
• Manage general office admin correspondence
• Handling company insurance program
• Manage company travel arrangements
• Manage all outsourced services
• Events Planning and Management
• Supervise Catering services
• Vendor management and maintenance of relevant data
• Handling interdepartmental administrative issues
Qualifications & Experience
• A Bachelor’s degree in any related field from a recognized university
• At least five years of experience in an office administrative position including working knowledge in HR.
• Must possess excellent communication and interpersonal skills.
• Must demonstrate the ability to move with speed and handle multiple tasks at once.
• Strong prioritization and administrative skills
• Ability to meet pressing deadlines, collect data, and communicate it in a comprehensive report.
• Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping
• Professional qualifications in Human Resource Management would be added advantage
• Good working knowledge of Kenya Labour Laws and Regulations
• Strong organizational and administrative skills
• Excellent Customer Experience and planning skills
• Excellent computer skills
• Must be keen to detail.