Job Description
Job Title
SENIOR ASSISTANT OFFICE ADMINISTRATOR
Job Description
Duties and Responsibilities will entail:
• Maintaining office diary, appointments, and travel itineraries;
• Managing e-office,
• Assisting in scheduling of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for filing;’
• Preparing responses to correspondences;
• Assisting in management of office protocol and etiquette
• Supervising office cleanliness;
• Managing resources and supplies;
• Ensuring security, integrity, and confidentiality of information; and
• Receiving and attending to visitors.
Job Specification
• Passed in the following subjects offered by the Kenya National Examinations Council:
o Shorthand III (Minimum 100W.P.M.)
o Typewriting III (50 W.P.M.), or computerized document processing III
o Business English III
o Commerce II
o Office Management III/Office Administration and Management III
o Secretarial Duties II
o Office Practice II;
• Diploma in any of the following: Secretarial Management, Business Management, and Administration.
• At least four (4) years’ work experience.
• Proficiency in computer applications; and
• Fulfilled the requirements of chapter Six (6) of the Constitution.
c) Key Competencies and skills
• Customer orientation
• Analysis/problem solving
• Quick thinking/learning
• Teamwork
• Communication
Grade
NMC GRADE 5
No Sought
1
Advert Ref
ADVERT NO. NMC 012/23
Recruiment
June Recruitment 2023