Job Description
ASSISTANT HUMAN RESOURCE MANAGEMENT OFFICER – ICTA 8 (1 Position)
Job Purpose
Human Resource Officers are responsible for the management of the Human Resources
function; including formulation, periodic review and implementation of HR policies;
compensation and benefits; staff training and development (competent and
productive workforce); employee industrial relations; and performance management.
a) Job Specifications
This will be the entry and training grade for this cadre. An officer at this level will
work under the guidance of a senior officer. Duties and responsibilities at this level
will entail:
(i) Issuing personal particulars forms and official secrets declaration forms to
newly recruited staff for filling;
(ii) Collecting and keeping bio data for newly employed staff;
(iii) Updating employees’ bio-data and ensuring integrity and safety of
information;
(iv) Responding to application for employment letters;
(iv) Acquiring and distributing staff employment cards;
(vi) Updating staff compliment and establishment;
(vii) Processing employee employment details;
(viii) Opening and closing official personal staff/general files;
(ix) Compiling of staff attendance data;
(x) Processing and computation of all categories of leave;
(xi) Collecting and collating data for training needs analysis;
(xii) Maintaining relevant HR stamps;
(xiii) Sorting, filing and dispatching relevant HR mails and other correspondence
documents;
(xiv) Drafting routine correspondence; and
(xv) Participating in updating the HR Information System.
b) Personal Specifications
For appointment to this grade, a candidate must have: -
(i) Diploma in Human Resource Management, Human Resource Development,
Industrial Relations, Labour Relations or any other relevant and equivalent
qualification from a recognized institution;
OR
(ii) Certified Public Secretaries Part II;
(iii) Meets the provision of Chapter Six (6) of the Constitution; and
(iv) Certificate in computer application skills from a recognized institution.
c) Competencies and Skills
(i) Communication;
(ii) Working with people;
(iii) Applying technical expertise;
(iv) Customer and stakeholder orientation
(v) Drive for results;
(vi) Attention to details