Job Description
DEPUTY DIRECTOR HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION – ICTA 3 (1
POSITION)
Job Purpose
Human Resource Officers are responsible for the management of the Human Resources
function; including formulation, periodic review and implementation of HR policies;
compensation and benefits; staff training and development (competent and productive
workforce); employee industrial relations; and performance management.
(a) Job Specifications
Duties and responsibilities at this level will entail: -
(i) Coordinating, development, implementation and review of HR policies, rules,
regulations, strategies, procedures and guidelines;
(ii) Coordinating recruitment, staff training and development programmes and
industrial relations matters;
(iii) Providing technical advice on HR issues and interpreting HR policies, rules,
regulations and statutes;
(iv) Overseeing human resource management activities including preparation of HR
budget, recruitment, selection, placement, promotion, career management, training and
development, staff welfare, discipline, salary administration etc.;
(v) Undertaking continuous appraisal and review of the Authority’s terms and conditions of
service and making recommendations for improvement;
(vi) Coordinating the implementation of the performance management system;
(vii) Overseeing human resource planning and development;
(viii) Analyzing the staffing levels and making proposals for succession planning;
(ix) Overseeing training and development of staff;
(x) Coordinating Training Needs Assessments and ensuring implementation of suitable
training programmes;
(xi) Monitoring and evaluating effectiveness of training and development programmes;
(xii) Coordinating development and implementation of Performance Management System;
(xiii) Coordinating development, implementation and review of Career Progression
Guidelines;
(xiv) Facilitating human resource planning and succession management;
(xv) Managing the Human Resource Information Management System;
(xvi) Managing employee relations;
(xvii) Maintaining staff discipline;
(xviii) Coordinating staff welfare schemes and programmes;
(xix) Managing the payroll;
(xx) Ensuring compliance with statutes and regulations related to HR;
(xxi) Managing staff separation; and
(xxii) Capacity building and performance management of staff.
(b) Personal Specifications
For appointment to this grade, an officer must have: -
(i) At least nine (9) years relevant work experience in Public or Private Sector, three
(3) of which in Management;
(ii) Bachelor’s degree in any of the following fields: Human Resource Management,
Industrial Relations, Public Administration, Business Administration, Political
Science/Government, Anthropology or any other Social Science from a recognized
Institution;
(iii) Master’s degree in any of the Human Resources,
Management/Development/Planning, Industrial Relations, Public Administration,
Business Administration/Management/Development or any other equivalent
qualification from a recognized institution;
(iv) Higher Diploma in Human Resource Management or equivalent qualification from a
recognized institution
(v) Leadership Course lasting less than four (4) weeks from a recognized institution;
(vi) Membership to the Institute of Human Resource Management;
(vii) Meets the provision of Chapter Six (6) of the Constitution;
(viii) Certificate in computer application skills; and
(ix) Demonstrated a high degree of professional competence, managerial and
administrative capability as reflected in work performance and results.
(c) Competencies and Skills
(i) Communicating skills;
(ii) Managing and supervising people;
(iii) Negotiations;
(iv) Planning and organizing;
(v) Managing performance;
(vi) Budgeting;
(vii) Customer and stakeholder orientation;
(viii) Analyzing and innovating;
(ix) A good understanding of global HR Trends
(x) Coaching and mentoring;
(xi) Strategic mindset and ability to influence