Job Description
TVO/06/2023/014
Job Purpose
The Supply Chain Management Officer- Stores is responsible to the Supply
Chain Management Officer for interpretation and application of the Public
Procurement and Asset Disposal Law and supports the Tavevo Water and
Sewerage Company’s Supply Chain processes in procurement,
stores/inventory management and contract management.
KEY RESPONSIBILITIES
1. Daily and ad-hoc assessment, reconciliation, recording and reporting of
available stock, supplied stock and issued stock including any observed
variance.
2. Control critical areas of the stock system including but not limited to
monitor and establish rate of consumption of stock, establish minimum and
maximum order levels, to avoid shortage or unnecessary abundance of items
in stores, advise supervisor on stock outs and process internal requisition for
approval.
3. Promptly collecting, receiving and processing of requisitions from other
departments and submit to supervisor.
4. Continuously follow up on orders made, receive, promptly ensure
inspection and acceptance, issuing of goods entering in respective bin cards or
register, receiving and issuance voucher and maintain all transaction records.
5. Issue gate pass for any asset or goods issued out requiring to be moved out
from any company premises to other destination.
6. Promptly collect, review goods delivery report, verify that inspection and
acceptance has been concluded, report to your supervisor rejected goods,
collect and process supplier’s invoices for accepted goods and forward
through your supervisor to accounts department for payment.
7. Maintaining stores to prescribed standards, keeping it clean, well-organized
and identify obsolete and redundant stock record and submit report.
8. Maintain and safeguard all stock and associated records.
9. Ensure, operationalize and observe approved occupational safety and
healthy rules and guidelines reporting any breach to head of human resource
department through human resource officer.
10.Undertake in liaison with other departments annual and or periodic stock
taking record and submit to your supervisor.
11. Establish, review, update and maintain asset movement registers and
liaise with management accountant through your supervisor to ensure fixed
assets added and or disposed are recorded in the fixed asset register.
12.Ensure continuous compliance to relevant prevailing legislations, policies
and guidelines including but not limited to the public procurement and asset
disposal act, 2015.
13.Prepare and submit ad-hoc and or monthly, quarterly and annual reports
submit to your supervisor for management decision.
14.Any other duties as may be assigned to you by your supervisor from time
to time.
QUALIFICATION
· A Bachelors Degree in Procurement and Supplies Chains Management
Procurement and Logistics, Commerce, Business Administration
(Supplies Management Option), Economics or other relevant and
equivalent qualifications from a recognized Institution
· At least three (3) years of relevant work experience in a reputable
organization
· Must be a Full member to a professional body either KISM or CIPS or
both.
· Must be a Certified Supplies Practitioner by KISM
· Good communication, organization and time management skills