Job Description
REF NO. MSEA - 3/7/2023
Job specifications
Duties and responsibilities entails:-
(i) Maintaining and updating periodically standing lists of registered tenderers
required by MSEA;
(ii) Preparing and publishing procurement and disposal opportunities including
invitations to tender, pre-qualification documents and invitations for expressions
of interest;
(iii)Coordinating the receiving and opening of tenders;
(iv) Maintaining and safeguarding procurement and disposal documents and records
in accordance with the Regulations;
(v) Submitting shortlists of pre-qualified tenderers for the accounting officer’s
approval;
(vi) Issuing procurement and disposal document to candidates in accordance with the
Act and Regulations;
(vii) Proposing and recommending the membership of evaluation committee to
the accounting officer for approval;
(viii) Coordinating the evaluation of tenders, quotations and request for
proposal;
(ix) Recommending a negotiating team for appointment by the accounting officer
where negotiations are allowed by the act and its regulations and participate in
negotiations;
(x) Preparing and publishing notices of award and notices of tender acceptance;
(xi) Maintaining and archiving documents and records of the procurement and
disposal activities for the required period;
(xii) Providing information, as required, for any petition or investigation to
debar a tenderer or contractor or any investigation under review procedures;
(xiii) Implementing the decisions of the accounting officer, including disposal
committee and coordinating all procurement activities;
(xiv) Acting as a secretary to the evaluation, inspection and acceptance, and
disposal committees;
(xv) Liaising with the PPRA and other bodies on matters related to procurement
and disposal;
(xvi) Preparing and submitting statutory report to the PPRA;
(xvii) Monitoring contract management by user departments to ensure
implementation of contracts in accordance with the terms and conditions of the
contracts;
(xviii) Reporting any significant departures from the terms and conditions of the
contract to the head of the procuring entity;
(xix) Preparing consolidated procurement and disposal plans;
(xx) Preparing and issuing of professional opinion;
Requirements of appointment
For appointment to this grade, a candidate must have:-
(i) Ten (10) years relevant work experience in public or private institution five (5) of
which should have been in a supervisory role;
(ii) Bachelor’s Degree in Procurement and Supplies Management , Commerce or
equivalent qualification from a recognized institution;
(iii)Master’s Degree in Supply Chain Management, Procurement logistics or
equivalent qualification from a recognized institution;
(iv) Membership of KISM and in good standing;
(v) A valid practicing license from KISM;
(vi) Proficiency in computer applications;
(vii) Attended a management course lasting not less than four (4) weeks from a
recognized institution;
(viii) Demonstrated results and ability as reflected in work performance; and
(ix) Fulfilled the requirements of Chapter Six of the Constitution.
Key competencies and skills
(i) Analytical skills
(ii) Strategic and innovative skills
(iii)Interpersonal skills
(iv) Resource mobilization skills
(v) Negotiation skills