Job Description
POSITION: CHIEF CLERICAL OFFICER - JOB GROUP CPSB 10 ‘J’ (4 POSTS)
Basic Salary: Kshs. 31,270 x 1,300 - 32,570 x 1,380 - 33,950 x 1,390 - 35,340 x 1,460 - 36,800 x
1,470 - 38,270 x1,470 - 39,740 x 1,520 -41,260 p.m.
Duties and Responsibilities
An officer at this level may be deployed in any of the following Units/Sections to carry out clerical
duties: Human Resource Management, General Registry, Supplies, Accounts or General
Administrative Services.
Specific duties and responsibilities will entail:
a) Compile statistical records; carrying out transaction related to accounts or personnel
information;
b) File receipts; receive, sort, file and dispatch correspondences;
c) Prepare initial documents for issuance of stores;
d) Verify pension claims;
e) Process documents for issuance of licenses;
f) Maintain an efficient filing system and safe keeping of invoices;
g) Draft agenda for cases due for presentation to the County Human Resource Management
and Advisory Committee (CHRMAC)
h) Process documents; managing registers; controlling movement of records and files; and
i) Ensuring safe custody of equipment, documents and records.
Requirements for Appointment
For appointment to this grade, an officer must have: -
a) Served in the grade of Senior Clerical Officer, Job Group CPSB 11/’H’ for a minimum period
of three (3) years;
b) Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent
qualification;
c) Passed the Proficiency Examination for Clerical Officers will be an added advantage;
d) Certificate in any of any of the following disciplines: Human Resource Management (HRM),
Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain
Management or Records Management lasting not less than six (6) months from a recognized
institution;
e) Certificate in computer application skills from a recognized institution; and
f) Shown merit and ability as reflected in work performance and results.