Job Description
Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of
Kilifi is an equal opportunity employer. The University’s mission is to generate, disseminate and apply
knowledge while sustaining excellence in teaching, learning and research by molding students to
international standards and encouraging and supporting faculty to undertake research.
In collaboration with the Initiative to Develop African Research Leaders (IDeAL), the University has a
vacancy for the position of Grant Accountant and Administrator Grade F/10 within the IDeAL 2.0 Project.
GRANT ACCOUNTANT AND ADMINISTRATOR GRADE F/10 1 POSITION REF: PU/IDEAL 2.0/1/10/23
Requirements for the Position of Grant Accountant and Administrator Grade F/10
This is a middle-level position in the University and appointment is on a two (2) year renewable
performance-based contract.
Qualification
Applicants must have a Bachelor’s degree in Commerce or its equivalent from a recognized university. In
addition, the candidate must:
• Have CPA (K) or its equivalent.
• Have knowledge of ERP (Enterprises Resource Planning).
• Proficiency in computer applications
• Be registered with the relevant professional body (e.g., ICPAK).
Experience
The applicants must have a minimum of three (3) years relevant experience in a large or busy organization,
at the level of an Accountant (Grade E) or its equivalent with proven integrity, honesty, experience in
handling multi-currency transactions and compliance to deadlines.
Responsibilities will include but not be limited to:
• Provide administrative and functional support to the PU-IDeAL 2.0 project to ensure the
project’s efficient and effective implementation.
• Liaise with IDeAL 2.0 PU Principal Investigator (PI) and Steering Committee on a regular basis for
proper planning and coordination project activities.
• Prepare inter-ledgers and bank reconciliation statements and assist in periodic audits.
• Ensure adherence to internal controls and full compliance to the donors’ rules and regulations
as provided in the relevant PU Administration Handbook/Policies/Manuals.
• Prepare accurate financial statements and schedules.
• Prepare annual budgets and ensure compliance.
• Mentor and provide guidance to staff in the Finance Department.
• Assist in planning, scheduling, preparing and coordinating meetings, conferences, exhibitions, and
open days by handling logistics to ensure smooth operations.
• Act as point of contact for both internal and external clients to ensure that customers, staff and
students are attended to efficiently and that there is maximum customer satisfaction.
• Maintain a good filing system for documents and records generated.
• Co-ordinate and participate in planning and implementation of the project activities.
• Participate in preparation of work plans and progress reports.
• Assist in requisitions for project activities and surrender of imprest in a timely manner.
• Process and follow up on all procurement related needs for the programme in alignment with
public procurement guidelines.
• Manage the programme calendar of events with the relevant offices both internal and external.
• Logistical planning of project activities.
• Manage the execution of events including meetings, workshops and other work-related
gatherings within the project by ensuring prior bookings of venues and circulation of invitations
to the relevant personnel.
• Perform any other duties as assigned by the project PI and Head of Section/ Department.
TERMS OF SERVICE
The Ideal project under Pwani University is donor funded and appointment will be on a 2 years contract
renewable subject to satisfactory performance and availability of funds.
Benefits for the above position include a competitive basic salary, house allowance, medical cover for
staff and dependents, life Insurance, opportunities for further development and training and other
regular allowances.