Job Description
Job Title
Deputy Director, Research, Strategy and Planning - 1
Post
Job Ref PCF/05/2023
Job Grade PCF 3
Number of positions One (1)
Terms of Service Five-year contract renewable subject to performance and
retirement age.
Job Purpose
Provides leadership in coordination and implementation
of the Fund’s strategic plan, Institutional workplan,
corporate performance management, performance
contract, monitoring and evaluation, risk management,
identification and implementation of innovation and key
process improvements, Quality Management System,
corporate research and benchmarking, knowledge
management as well as overall management of the
Fund’s Resource Centre for the purpose of ensuring the
service delivery on the Fund’s mandate.
Reporting Relationships
Reports to Managing Trustee
Direct Reports Principal Planning Officer
Indirect Reports Senior Planning Officer
Planning Officer
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1) Oversee the formulation, implementation, review of strategies, policies and
guidelines in the Research, Strategy and Planning department in line with the
Fund’s mandate and the strategic plan.
2) Spearhead the development, implementation, monitoring and evaluation of
policies, strategies, systems and programmes.
3) Provide leadership in the development, implementation and review of annual
Performance Contracts for all Directorates and Departments to ensure alignment
of performance targets to the Fund and national short- term and long-term plans.
4) Oversee development, implementation and review of Enterprise Risk
Management framework in the Fund.
5) Spearhead development, implementation and maintenance of systems for
measuring corporate performance against established standards, as well as
monitoring performance and recommend remedial action, where necessary.
6) Provide leadership in the formulation, implementation and review of the Fund’s
annual work plan.
7) Oversee the development, adoption, implementation and review of Quality
Management System documentation in line with applicable national and
international standards.
8) Provide leadership in analysis of the Fund’s business processes and advice
management on business processes re-engineering for improvement of operational
efficiency.
9) Spearhead formulation, implementation and review of comprehensive capital
/infrastructural needs assessment in consultation with user departments and
prioritize projects in line with Fund’s Strategic Plan, Medium Term Plan and Vision
2030.
10) Provide guidance to process-owners in implementing appropriate corrective and
preventive actions to enhance conformance to certification standards.
11) Foster local and international alliances that promote strategic linkages and
partnerships, exchange of information and experimentation of innovative ideas.
12) Coordinate the development and review of resource mobilization strategies in the
department with other Government Agencies, stakeholders and development
partners to enhance corporate services towards achieving the Fund’s Mandate.
13) Oversee development, implementation and review of risk management policy and
strategies that ensure the Fund has a robust system and processes of accountability,
risk management, business continuity and succession management.
14) Spearhead formulation, implementation and review of the Fund’s annual work
plans, budgets and procurement and asset disposal plans in line with the Fund’s
performance targets and strategic plan.
15) Oversee undertaking of Surveys, Studies and Research and benchmarking to
ensure adoption of Best Practice on matters relating to the Fund’s mandate,
activities and decisions. Publish and disseminate research papers and statistical
reports to the industry.
16) Lead in harnessing and dissemination of knowledge and information on current
and emerging issues in research, innovation and strategy through publications,
workshops, seminars, conferences and presentations at local and international
fora.
17) Coordinate knowledge management including repository for sector data and
statistics and general management of the Fund’s statistical databases.
18) Coordinate stakeholder relationship management in the Fund.
19) Provide advice on all matters related to research, strategy and planning in the
Fund.
20) Spearhead development and implementation of the Department’s strategic
objectives, Quality Management Systems, Enterprise Risk Management and
Business Continuity Plans.
21) Oversee nurturing of competencies and promote a working environment that
optimizes individual and team potential in the department.
22) Provide leadership in the development and implementation of corruption
prevention and mitigation strategies in the department.
23) Foster a corporate culture that promotes ethical practices and good citizenship
within the department.
24) Coordinate implementation of a robust performance management system within
the Fund through providing oversight of the delivery of the annual performance
contract and the strategic plan; and
25) Provide leadership, supervision, coaching, mentoring, training and development
of the department staff to ensure an effective and motivated team.
II. Operational Responsibilities / Tasks
1) Coordinate day-to-day administrative and operational functions of the
Department and chairs the departmental meetings.
2) Management of staff performance for directs reports in the department.
3) Coordinate internal and external audits on Quality Management Systems.
4) Coordinate formulation, implementation and review of Management Review
Meetings (MRM) for ISO standards adopted and implemented in the Fund.
5) Coordinate the development and review of the Management calendar of events.
6) Coordinate communication of quality policy and quality objectives to staff and
other interested stakeholders; and
7) Participate in preparation of the Funds annual budget.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1) Master’s degree in commerce, Actuarial Science, Statistics, Finance, Insurance,
Economics, Business Administration, or its equivalent from a recognized and
accredited institution.
2) Bachelor’s Degree in any of the following disciplines: - Commerce, Actuarial
Science, Statistics, Finance, Insurance, Economics, Business Administration or its
equivalent from a recognized and accredited institution.
Professional Qualifications / Membership to professional bodies
1) Professional qualification and membership to a professional body in good
standing where applicable; and
2) Leadership Course lasting not less than six (6) weeks.
3) Proficiency in computer applications.
4) Fulfilled the requirements of Chapter six of the Constitution of Kenya (2010)
Previous relevant work experience required.
At least Ten (10) years’ work experience five (5) years of which should be at a
management level.
Functional Skills, Behavioural Competencies/Attributes:
1) Leadership, Managerial and Team Management skills.
2) Planning skills.
3) Visionary and result oriented skills.
4) Policy Formulation Skills.
5) Change and Risk Management Skills.
6) Creativity and Innovativeness Skills.
7) Knowledge Management Competencies.
8) Analytical Skills.
9) Report writing skills.
10) Communication skills.
11) Presentation and Negotiations skills.
12)Interpersonal Skills.
13) Problem solving skills; and
14) Coaching and Mentoring and Counselling skills.
GENERAL APPLICATION REQUIREMENTS
Interested candidates, who must be Kenyan citizens, should submit their
applications including copies of their academic and professional certificates, a copy
of the National Identity Card or valid passport, an updated Curriculum Vitae (CV)
detailing academic and professional qualifications, email address and a daytime
telephone number. The CV should also include the email and telephone contacts of
at least three (3) referees who can speak on your competence, character and
integrity. All application must contain the reference number and job title on the
subject matter (on letter and email) and on the envelope.
OTHER KEY REQUIREMENTS
Successful candidates in the interviews will be required to present and satisfy the
requirement of Chapter Six of the Constitution of Kenya 2010 by providing original
copies of the following documents as an employment condition:
a) A certificate of Good Conduct from the Directorate of Criminal Investigations
(DCI).
b) A Clearance Certificate from the Higher Education Loans Board (HELB).
c) A Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
d) Clearance certificates from the Ethics and Anti-Corruption Commission
(EACC) i.e. Completed First Schedule (s.13) and a self-declaration form
e) A clearance Certificate from an Approved Credit Reference Bureau (CRB) in
Kenya