Job Description
GRADE KUC 2
REF: KUC/7/1/3/10/2023
a. Job Purpose
The Corporation Secretary and General Manager, Legal Services provides
Council Secretariat and Legal Services to Kenya Utalii College. This position
reports to the College Council functionally and the Principal and Chief
Executive Officer administratively.
b. Job Specification
i. Assist the Secretary to the Council in providing secretariat services
to the Council.
ii. Provide guidance to the Council on their duties and responsibilities
and on matters of governance.
iii. Assist the Council in carrying out; Council induction and training,
Updating the Council and Committee charters, Preparation of Council
work plans, Council self-evaluation, Governance audit,
Implementation of the code of conduct and Ethics.
iv. Ensure timely preparation of Council and Committee papers and
minutes.
v. Custodian of the seal of the College and account to the Council for its
use.
vi. Maintain and update the register of conflicts of interest.
vii. Provide legal guidance on contractual and statutory obligations
binding to the College and legal duties for the Council.
viii. Co-ordinate litigations for the College.
ix. Provide guidance on governance and adherence to statutory
obligations.
x. Prepare all College’s contracts; handle all litigation and conveyance
matters for the College.
xi. Facilitate the development and review of the all Laws and Policies that
have bearing on the College’s mandate.
xii. Continuously manage, review and update of all the College’s codes,
regulations, rules, guidelines, by-laws and treaties for consistency
with each other, and also compliance with the National and Legal
Frameworks.
xiii. Establish and manage the Legal Registry.
xiv. Provide legal advice to the Council and Management.
xv. Safeguard the College’s interests and ensuring that they are
adequately defended before the Courts.
xvi. Manage, review, and monitor progress of all outstanding litigations.
xvii. Ensure the College complies with constitutional, regulatory and all
relevant laws in force through the provision of legal advisory services
and ensure contractual risks are efficiently managed.
xviii. Undertake extensive review of different requests for approval,
licenses both internal and external for purposes of ascertaining legal
soundness, make appropriate recommendations and ensure proper
implementation.
xix. Document and maintain a record of all enforcement and compliance
assignments undertaken by the College’s personnel and develop legal
accountability structures in relation to enforcement assignments.
xx. Establish and manage the College’s Alternative Dispute Resolution
Mechanism.
xxi. Develop the College’s proactive and preventive legal policies and
strategies aimed at forestalling disputes, controversies and litigation
c. Person Specifications
The following are the recognized qualifications for the purpose of this
Career Guideline:
i. Bachelor’s degree or equivalent qualification from a recognized
institution
ii. Master’s degree in any of the following disciplines; Law, Business
Administration, Public Administration, or equivalent qualification from
recognised institution.
iii. At least fifteen (15) years in relevant working experience and at least
(5) years in senior management in the Public or Private Sector.
iv. Post Diploma Course from the Kenya School of Law.
v. Admitted as an advocate of the High Court of Kenya and in good
standing.
vi. Must be a certified Public Secretary and a member of Institute of
Certified Secretaries of good standing
vii. Supervisory Skills course lasting not less than two (2) weeks from a
recognized institution.
viii. Senior Management Course lasting not less than four (4) weeks from
a recognized institution.
ix. Leadership Course lasting not less than four (4) weeks from a
recognized institution.
x. Certificate in computer applications from a recognized institution.
xi. Demonstrated competence in work performance.
xii. Proficiency in computer applications.
xiii. Fulfilled the requirements of Chapter Six of the Constitution.