Job Description
Ref No. CPSB/TTC/45/2023
POSITION: SENIOR ASSISTANTOFFICE ADMINISTRATOR JOB GROUP CPSB
08
Number of Posts: One (1) Post
Terms of Service: Permanent
Basic Salary Scale: As provided for by the Salaries and Remunerations Commission
Duties and Responsibilities will entail:
i. Taking oral dictation; managing office;
ii. Word and data processing; operating office equipment; attending to visitors/clients;
iii. Handling telephone calls and appointments;
iv. Maintaining office diary and travel itineraries;
v. Ensuring security of office records; equipment and documents including classified
materials;
vi. Preparing responses to simple routine correspondence;
vii. Establishing and monitoring procedures for record keeping of correspondence and
file movements;
viii. Maintaining an up to date filing system in the office; ensuring security, integrity and
confidentiality of data; Managing office protocol and etiquette; supervising office
cleanliness;
ix. Managing petty cash; and undertaking any other office administrative services duties
that may be assigned.
Requirements for Appointments
i. Be a Kenyan Citizen
ii. Served in the grade of Assistant Office Administrator Il or Office Administrative
Assistant I for a minimum period of three (3) years.
iii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
Business Education Single and Group Certificates (BES & GO Stages I, Il and Ill from the Kenya
National Examinations Council in the following subjects:
i. Shorthand Ill (minimum 100 w.p.m.);
ii. Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
iii. Business English Ill/ Communication Il;
iv. Commerce Il;
v. Office Practice Il;
vi. Office Management Ill/Office Administration and Management Ill;
vii. Secretarial Duties Il;
OR
i. Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
ii. Business English Ill/ Communication Il;
iii. Commerce Il;
iv. Office Practice Il;
v. Office Management Ill/ Office Administration and Management Ill;
vi. Secretarial Duties Il
OR
Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
i. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized
institution;
ii. Certificate in Computer Applications from a recognized institution; and,
iii. Shown merit and ability as reflected in work performance and results