Job Description
ACCOUNTS ASSISTANT (1 POST): REF NO. VMD 04/2023
Scale: VMD 8
Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500
Terms of Service: Permanent and pensionable
Qualifications and Requirements:
For appointment to this grade, an officer must have: -
i. Diploma in Accounting/Finance, CPA II, ACCA II or an equivalent
accounting qualification from a recognized institution;
ii. Proficiency in computer applications;
iii. Fulfil the requirements of Chapter Six (6) of the Constitution.
Responsibilities:
Duties and responsibilities entail; -
i. Preparing payment vouchers and submitting for processing in
accordance with the laid down rules and regulations;
ii. Maintaining registers of documents received and dispatched from the
department;
iii. Maintaining primary records such as cashbooks, ledgers, vote books
and registers and preparing management reports e.g., imprest and
expenditure returns;
iv. Issuing receipts for monies received;
v. Filing payments and receipts vouchers and ensuring safety of
accounts files;
vi. Ensuring safe custody of finance records and assets;
vii. Maintaining registers of fixed assets, and debtors;
viii. Balancing and reconciling cashbooks on daily basis;
ix. Facilitating for withdrawal of cash for office use and ensuring safety
of the same at all times;
x. Preparing bank reconciliations, cash flow statements and monthly
reports;
xi. Ensuring security of cheques and cheque books
xii. Processing and filing of statutory returns with the relevant
institutions;
xiii. Verifying cashbook, payment and surrender vouchers;
xiv. Reviewing of the monthly staff payroll journals
xv. Preparing all transfer letters for submission to the bank to effect
payments;
xvi. Reconciling ledger control accounts, debtors and creditors ledger
accounts; and
xvii. Preparing Audit supporting schedules for audit purposes;
Competencies and Skills
i. Analytical;
ii. Communication;
iii. Interpersonal.