Job Description
MANAGER, EXAMINATIONS ADMINISTRATION - GRADE 2
Job Purpose:
The Manager, Examinations Administration, will be responsible to the Chief Executive
Officer for efficient and effective management of Examination Administration
Functions
Duties and responsibilities:
The main duties and responsibilities will include but not be limited to;
(i) Developing; implementing and reviewing policies, standards and
procedures for administering examinations;
(ii) Developing, implementing and reviewing framework for the
management of the examination process;
(iii) Co-ordinating preparation and conduct of examinations for persons
seeking registration under the Act;
(iv) Co-ordinating development, implementation and review of examination
rules, regulations, procedures and processes;
(v) Investigating and determining cases involving indiscipline by students
registered with the Examinations Board;
(vi) Reviewing exemption procedure and publicising them to students
registered with the Examination Board;
(vii) Co-ordinating preparation of pre-qualified logistics entities and brief
them on the examination security procedures;
(viii) Prescribing fees and other charges payable with respect to such
examinations;
(ix) Promoting the integrity of the examination process;
(x) Recommending the recruitment of examination setters, moderators,
invigilators, markers and defining their roles;
(xi) Establishing a system of collaboration with accredited institutions on
examination administration;
(xii) Guaranteeing security for examination materials, including draft
examination questions, marking schemes, examination papers, marked
scripts and reports;
(xiii) Co-ordinating release of examination results to the students registered
for them;
(xiv) Overseeing processing of certificates and release to the cleared
students;
(xv) Developing key accountability measures, setting targets for the
Department and appraising staff against agreed set targets;
(xvi) Planning and budgeting for the Department;
(xvii) Building capacity and managing performance of the Department; and
(xviii) Ensuring preparation and timely submission of management and
statutory reports.
Academic Qualifications:
For appointment to this grade, an officer must have: -
(i) Served in the grade of Principal Examinations Administration HRMPEB 3 for
a minimum period of three (3) years OR in a comparable and relevant
position from a reputable organisation for a cumulative period of ten (10)
years, three (3) of which must have been in a senior management position;
(ii) Bachelor’s degree in any of the following disciplines: Education, Human
Resource Management, Business Administration or equivalent qualification
from a recognised institution;
(iii) Master’s degree in any of the following disciplines: Education, Human
Resource Management, Business Administration or equivalent qualification
from a recognised institution;
(iv) Post graduate Diploma in Human Resource Management;
(v) Certified Human Resource Professional (CHRP);
(vi) Member of the Institute of Human Resource Management (IHRM) or any
other relevant body;
(vii) Leadership Course lasting not less than six (6) weeks from a recognised
institution;
(viii) Proficiency in computer applications;
(ix) Fulfilled the requirements of Chapter Six of the Constitution;
(x) Demonstrated managerial, administrative and professional competence in
work performance and results; and
(xi) Good understanding of the role of Examination Development and
Administration Function in realisation of HRMPEB mandate and other
national development goals.
Key Competencies and Skills
(i) Strategic thinking;
(ii) Leadership in driving change and ability to build organisational capability;
(iii) Coaching, mentoring and managing performance;
(iv) Demonstrated experience in policy and strategy implementation;
(v) Excellent team management skills;
(vi) Excellent inter-personal skill, with the ability to develop and maintain
strong relationships at all levels;
(vii) Organisational and negotiation skills;
(viii) Ability to work under pressure;
(ix) Problem solving and analytical skills.