Job Description
Advert Number UGC/CPSB/ACTI/03/23
QUALIFICATIONS,REQUIREMENTS, DUTIES AND RESPONSIBILITIES
Requirements for appointment:-
i) A Bachelor's Degree in Commerce (Accounting or Finance option)
ii) Passed Part III of the Certified Public Accountants (CPAK)
iii) Membership to a relevant Professional body.
Duties and Responsibilities: -
i. Verify vouchers and committal documents in accordance with laid down rules and regulations;
ii. Capture data, maintain primary records such as cashbooks, ledgers, vote books, registers and prepare simple management reports e.g. imprest and expenditure returns etc.
iii. Maintain the general ledger and all department account with proper documentation and records of all departments transactions and ensure accuracy and compliance with the county's established accounting principles;
iv. Prepare monthly, quarterly and year end closing of the general ledger including preparation of reports for Consolidation and submission to the management;
v. Maintain computerized accounting systems, backup control, assisting departments in implementing accounting policies and procedures. Ensure compliance with GAAP policies and procedures.
vi. Prepare monthly bank reconciliations, income and expenditure statements, quarterly reports, verify accuracy of bank statements and resolve questions or problems; Maintain integrity of cash balances and cash flow systems.
vii. Maintain fixed asset records and liabilities at all times of the year
viii. Assist in coordination of year end audit and preparation of schedules and documents for external auditors.
ix. Prepare financial performance reports on key elements of agreed performance objectives.
x. Ensure that proper vote heads are charged to expenditures at the time of initiating payments in IFMIS system
xi. Prepare consolidated internal financial statements by gathering and analyzing information from the general ledger system.
xii. Analyze the line accounts and may be deployed as IFMIS accountant where duties will entail receiving duly processed payments and receipt vouchers for processing through IFMIS;
xiii. Write cheques and post payments and receipt vouchers in the cash books;
xiv. Balance and rule the cash books on daily basis and carrying out monthly closure of cashbook and bank reconciliation;
xv. Extract ,provide cash liquidity analysis and cash flow projections;
xvi. Prepare expenditure and Authority to Incur Expenditure (AIE) funding returns on quarterly basis
xvii. Prepare of Appropriation In Aid (AIA) returns and reports on quarterly basis
xviii. Process payments for personnel and merchant/supplier claims through IFMIS, guided by cash balances in the vote books and County regulations;
xix. Receipt where necessary all monies due and payable to the government; and
xx. Plan, monitor and evaluate performance of staff against the set targets.