Job Description
IPOA/HR/03/2024: SENIOR ASSISTANT DIRECTOR, HUMAN RESOURCE
MANAGEMENT, IPOA GRADE 4 (1 POSITION) (CONSOLIDATED SALARY KSH.:
255,785 – 370,900)
This is a performance-based contract and may be renewed subject to
satisfactory performance.
Job Title Senior Assistant Director, Human Resource
Management
Grade IPOA 4
Directorate Human Resource Management &
Administration
Department Human Resource Management
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Deputy Director, Human Resource and
Administration
Direct Reports Assistant Director, Human Resource
Indirect Reports Principal Human Resource Officer
Job Purpose
Responsible for providing strategic leadership in Human Resource management
and Capacity building to enable delivery of the Authority’s overall mandate.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Spearhead development, implementation and/or review of policies,
strategies, guidelines, plans, standards and procedures that impact on human
resource management while ensuring compliance to applicable laws,
statutes, regulations and circulars;
2. Lead staff training and development in the Authority;
3. Steer employee relations and welfare programs in the Authority;
4. Guide staff discipline and grievance handling mechanisms;
5. Spearhead management of staff remuneration, benefits and rewards;
6. Lead in staff performance management in the Authority;
7. Direct staff coaching, mentorship and capacity development programs in the
Authority;
8. Lead in development of internal and external reports in the department;
9. Steer management of records and information systems in the department;
10.Spearhead provision of advisory services on matters related to human resource
in the Authority;
11.Oversee establishment and/or mainstreaming of structures and systems on
workplace safety, health and other cross cutting issues;
12.Spearhead the development, implementation and/or review of organizational
change and diversity management initiatives;
13.Oversee management of outsourced human resource service providers;
14.Lead in identification of risks and formulate measures to mitigate risks in the
department;
15.Direct the utilization of financial and material resources allocated to the
department;
16.Spearhead orientation and induction of new staff to familiarize with the
organization;
17.Oversee recruitment, appointments, promotions, placement/ deployment,
leave, disciplinary and staff welfare;
18.Coach, mentor, supervise and facilitate capacity development activities in the
department.
II. Operational Responsibilities / Tasks
1. Collaborate with other stakeholders, directorates and departments for
effective human resource management;
2. Collaborate with the Directorate of Finance and Planning in preparation of
annual personnel emolument budget in the Authority;
3. Communicate Management decisions to departmental staff;
4. Chair departmental meetings;
5. Provide secretariat services to various HR Committees;
6. Develop and implement Individual annual work plan;
7. Develop periodic individual performance reports and
8. Implement risk mitigation measures.
Job Dimensions:
I. Financial Responsibility
Guide the development and monitor implementation of departmental annual
work plan and budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Master’s Degree in any of the following disciplines: Human Resource
Management/Development, organizational development, Industrial Relations,
Business Administration (Human Resource Option) or equivalent qualification
from a recognized Institution;
2. Bachelor’s Degree in any of the following disciplines: - Human Resource
Management/Development, Industrial Relations, Business Administration
(Human Resource Option) or equivalent qualification from a recognized
Institution;
OR
Bachelor’s Degree in Social Sciences with a Higher Diploma in Human Resource
Management or equivalent qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Certified Human Resource Professional – Kenya (CHRP-K);
2. Membership with Institute of Human Resource Management (IHRM);
3. Valid IHRM Practicing certificate;
4. Leadership course lasting not less than six (6) weeks from a recognized institution
Previous relevant work experience required.
Served in the position of Assistant Director Human Resource Management for a
minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12)
years in human resource, three (3) of which must have been in a management
level in the Public or private sector
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Strategic Leadership Skills
2) Financial Management Skills
3) Organization and Planning Skills
4) Dispute Resolution Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Counseling Skills
6) Decision Making Skills
7) Interpersonal Skills
8) Communication Skills
9) Negotiation Skills
10)Analytical Skills
5) Emotional intelligence
6) Resilience
7) Independence