Job Description
MANAGER (GRADE 4) - JOB REF: ICPAK/10/2023
Job Summary:
Reporting to the Chief Executive Officer, he/she shall head the Procurement Department and
undertake all procurement matters of the Institute which includes the preparation of the Institute’s
Annual Procurement Plan and advise Management on procurement issues.
Key Responsibilities:
• Facilitate timely, cost-effective, quality and accurate procurement of ICPAK inputs
(i.e.goods, services and works), and ensuring full adherence to the public procurement
guidelines and compliance with the relevant/related laws.
• Prepare requisitions for quotations or tenders to prequalified suppliers or the public.
• Establish in co-ordination with the relevant department and end users, quality
specifications of goods and services required by the Institute.
• Review the supply chain to ensure it is efficient and effective.
• Ensure equitable and fair distribution of Request for Proposals to all pre-qualified
suppliers.
• Manage the annual supplier pre-qualification exercise.
• Overseeing the receipt of all tender applications, ensure they are in safe custody, compile
and prepare Tender Committee papers.
• Supervise purchases, stores management and inspection and issues of goods.
• Provide an effective Secretariat to the Tender Committee and facilitating a secretariat for
Procurement Committee
• Disposal of unserviceable ICPAK assets
• Management of stocks with an effective Materials Requirement Plan and stocks
management policy.
• Maintenance of evaluation and performance records of suppliers
• Controlling and managing receipt, issue and storage of all factory and workshop materials,
engineering spares, petrol station, scrap yard and agricultural stores.
• Ensure accuracy and timeliness of record keeping relating to stores.
• Maintain sound procurement policies that ensure sourcing and acquisition of goods,
services and works is done while adhering to the laid down regulations.
• Ensure filling of returns with PPOA on timely basis
Key Competencies:
Technical Competencies & Skills required to perform in the job:
• MS Office Suite – Advanced
• Report writing skills
• Facilitation skills
• Strong communication skills
• Highly analytical
• Strong Risk Management Abilities
• High integrity
• Detail oriented
• Knowledge of Corporate Governance
Behavioral Competencies required to perform in the job:
• Builds Trust
• Honesty / Fairness
• Interpersonal Skills
• Positive Attitude
• Resolves Conflicts Constructively
In addition, he/she should have the following skills:
• Ability to work independently
• Must be able to maintain confidentiality about all communication matters
• Team player and effective team leader
• Ability to deliver with minimal supervision
• Strong interpersonal, analytical, verbal and written skills with experience in development
of Board papers and possess excellent performance review and analytical methods and
techniques
• Ability to work effectively under time pressure and constraints
• Ability to execute multiple assignments within set deadlines
Person Profile:
Academic and Professional Qualifications
• Bachelor’s degree in Supply Management, Logistics or relevant field
• Master’s degree in Supply Management, Logistics or relevant field
• Professional qualifications: CPSP and a member of KISM in good standing.
• Minimum 8 years’ working experience with 5 years relevant experience in a management
position