Job Description
TVO/06/2023/011
GENERAL PURPOSE
To process invoices, keep track of payments and safeguard income by
confirming and publishing receipts
DUTIES AND RESPONSIBILITIES
1. Daily prompt reporting to supervisor for assignment as per agreed work plan.
2. Receive and post in accounting system invoices from other internal
departments and file appropriately as they await payments.
3. Promptly collect pre-requisite documents including but not limited to petty
cash claims, end month dues (salaries & wages), invoices raise respective
vouchers as assigned by supervisor.
4. Forward prepared payment vouchers to supervisor for examination, Head of
Finance Department for clearance and Managing Director for approval.
5. Promptly collect staff imprest requests, raised warrants, surrenders and forward
the same to supervisor for examination, Head of Finance Department for
clearance and Managing Director for approval.
6. Prepare and dispatch cheques for approved payment vouchers to payee’s either
by banking or calling for collection.
7. Collect deposit slip, stamped transfer letter for cash deposit and cash transfer
transactions and post payments onto the automated accounting system, stamp
the paid voucher as paid and file appropriately.
8. Ensure key monthly obligations including but not limited to payment(s)
vouchers for statutory deductions, Electricity bills, Bulk water bill, KRA bills
are prepared and submitted for approval for payment before stated deadlines.
9. Prepare monthly payables reports and forward to supervisor for further
instruction.
10. Attend to enquiries on payments by staff, suppliers or any other payments
11. Monthly reconciliation of all company’s official revenue collection bank
accounts, forward reconciliations for checking and signing by both supervisor
and Head of Finance Department.
12. Ensure, operationalize and observe approved occupational safety and healthy
rules and guidelines reporting any breach to head of human resource
department through human resource officer.
13. Prepare and submit ad-hoc and or monthly, quarterly and annual reports
submit to your supervisor for management decision
14. Any other duty as may be assigned by your supervisor from time to time.
Personal Specifications
For appointment to this grade, an officer must have: -
i. Diploma in Accounting, Business Management, Business administration
or a minimum of a CPA III
ii. A Bachelors Degree in Commerce, Business Management or Business
Administration- Accounting or Finance option from a recognized
institution will be an added advantage
iii. At least three (3) years of experience in accounts receivables work
iv. Good communication, interpersonal and time-management skills