Job Description
POSITION: RECORDS MANAGEMENT OFFICER II - JOB GROUP CPSB 10 ‘J’ (3 POSTS)
Basic Salary: Kshs. 31,270 x 1,300 - 32,570 x 1,380 - 33,950 x 1,390 – 35,340 x 1,460 - 36,800 x
1,470 - 38,270 x1,470 – 39,740 x 1,520 – 41,260 p.m.
Duties and Responsibilities
a) Ensure security of files and documents;
b) Ensure proper handling of documents;
c) Retrieve documents
d) Receive and dispatch letters and maintain related registers;e) Prepare disposal schedules and dispose dead files in accordance with relevant Government
regulations;
f) Conduct scanning functions of records and upload onto the ERP platform for universal
access;
g) Ensure receipt and proper dispatch of mails and maintain related registers;
h) Provide assistance in creating and maintaining a records management system.
Requirements for Appointment
For appointment to this grade an officer must have: -
a) Served in the grade of Records Management Officer III, Job Group CPSB 11/‘H’ or in a
comparable or relevant position in the Public Service for a minimum period of three (3)
years.
b) Diploma in Records Management, Information Management or Information Science or
Library Science/Studies and Information Studies or an equivalent qualification from a
recognized Institution;
c) Shown merit and ability as reflected in work performance and results.