Assistant Office Administrator II/Secretary Job at Pwani University

Pwani University

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Experience Required:1 Year
Total Positions:2
Job Type: Full Time
Job Category: Administration
Minimum Education: Diploma
Job Location: Kilifi, Kenya
Posted on: September 5, 2023
Last Date: September 21, 2023

Job Description

ASSISTANT OFFICE ADMINISTRATOR II/SECRETARY GRADE 5 2 POSITIONS
REF: PU/ADV/06/09/2023
REQUIREMENTS FOR THE POSITION OF ASSISTANT OFFICE ADMINISTRATOR II
GRADE 5
This is an entry level to this cadre and appointment shall be on such terms and conditions as may be
determined by the Council from time to time depending on age, citizenship or any other reason as may
be stipulated in the Kenyan Labour Laws.

Academic Qualification
Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or
equivalent qualification from a recognised institution;

Professional Qualifications
The candidate must provide evidence in the following:
• Business English III/Communications II;
• Certificate course in supervisory skills/ development course or equivalent
• Commerce II
• Office Management III/Office Administration and Management III
• Office Practice II or Secretarial Duties II
• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.) or Computerised Document Processing III

Experience
The candidate must have at least one (1) year work experience in the relevant field.
In addition, the candidate must have experience in handling the following:
• Assisting in Budgeting and procurement planning within a department.
• Assisting in Planning and execution of various activities in the department/Section.
• Drafting official correspondence as advised
• Handling telephone calls and appointments
• Management of office protocol
• Managing of e-office
• Managing office petty cash
• Mentoring and giving guidance of secretarial staff
• Operating office equipment
• Records and Documents Management
• Security of office records, documents and equipment

Skills
The candidate should have experience and provide evidence in the following:
• Communication skills
• Computer proficiency skills
• Interpersonal skills
• Organisational skills
• Team work skills
• Time management skills