Job Description
The Company invites applications from suitable individuals to fill the following positions: -
COMPANY SECRETARY & GNERAL MANAGER LEGAL SERVICES – (KET 2) (1 POSITION)
REF: KET/5/1C/40/130/VOL II – B (12/23) FIVE (5) YEAR CONTRACT RENEWABLE ONCE
Reporting to the Managing Director
Job purpose
This Job is responsible for advising the Board of Directors and Management on matters of
corporate governance and implementation of the Mwongozo Code of Governance for State
Corporations.
The job is also responsible for management of secretariat services to the Board, corporate
and legal affairs of the Company.
Key Responsibilities;
i. Providing leadership to Staff in the Directorate;
ii. Advising the Board and Management on legal matters;
iii. Providing guidance to the Board on their duties and responsibilities on matters of
governance;
iv. Ensuring that the Company complies with statutory and other regulatory
requirements;
v. Ensuring formulation and implementation of strategies on litigation, prosecution and
arbitration;
vi. Coordinating litigation, arbitration, prosecution matters and ensuring stakeholder
communication in liaison with the Office of the Attorney General and Department of
Justice, Government Ministries and external lawyers;
vii. Overseeing representation of the Company before the Courts and Tribunals and
issuing instructions to external lawyers as necessary;
viii. Convening Annual General Meetings and filing of statutory annual returns with the
Registrar of Companies;
ix. Coordinating conveyancing activities for easement registration and purchase of
substation land;
x. Overseeing research on emerging legal issues and advising the Company accordingly;
xi. Managing staff job performance and evaluation, career development and capacity
building and deployment of skills;
xii. Overseeing internal processes and workflows for operational effectiveness;
xiii. Proposing the Directorate’s annual budget, procurement and work plan;
xiv. Managing the implementation of legal risk mitigation measures and updating of the
Directorate’s Enterprise Risk Register;
xv. Overseeing drafting, negotiation and vetting of contracts, memoranda of
understanding (MOUs), leases and other legal documents;
xvi. Overseeing planning and implementation of corporate communication strategies;
xvii. Promoting a good corporate image of the Company and advising the Board and
Management on strategic communication;
xviii. Planning and implementing statutory bi-annual legal and governance audits to
ensure compliance with relevant statutory requirements;
xix. Managing staff job performance and evaluation, career development and capacity
building and deployment of skills;
xx. Liaising with other process owners for operational effectiveness.
i. Ensuring timely preparation and circulation of Board and Committee papers and
minutes;
ii. Maintaining proper records of Board proceedings and being the custodian of Board
documents such as, Board minute Books, Board policy documents, Board register of
Conflict of interest and register of Board meetings’ attendance;
iii. Communicating Board resolutions to Management for implementation;
iv. Coordinating annual Board evaluation and induction of new board members;
v. Facilitating the implementation of the Mwongozo Code of Governance;
vi. Maintaining subscription of eBoard software for Board information;
vii. Keeping safe custody of the company seal, contracts, licenses, title documents, vehicle
logbooks, security and corporate documents;
viii. Monitoring and ensuring compliance with contractual agreements, legislation,
administrative circulars/executive orders, legal/governance audit recommendations;
ix. Drafting and facilitating gazettement of legal notices issued by the Company;
x. Facilitating effective communication between the Company and its stakeholders;
xi. Co-ordinating and promoting corporate brand and image of the Company
xii. Accounting for resource use in line with prevailing laws, policies and regulations;
xiii. Providing oversight in quality assurance for the Directorate.
Qualifications & Skills required
i). A Master’s Degree in any relevant field with a Bachelor’s degree in Law from a
recognized institution.
ii). Possess a Postgraduate Diploma in Law from the Council of Legal Education;
iii). Be an Advocate of the High Court of Kenya, member of Law Society of Kenya (LSK)
and have a valid practicing certificate;
iv). Be a Certified Secretary CS(K) and be a member in good standing of the Institute of
Certified Secretaries of Kenya (ICSK);
v). Undertaken a leadership development programme/training lasting not less than 4
(four) weeks from a recognized institution or have a certificate in Corporate
Governance course OR Strategic Leadership Development Programme lasting not less
four weeks;
vi). The job holder requires knowledge and relevant post admission experience of not
less than twelve (12) years, with at least eight (8) years at senior managerial level.
Working condition - Office setting and field visits
https://forms.gle/56zLcfxxJ8wQJpke7
MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-
i). A Signed application letter;
ii). A detailed Curriculum Vitae indicating current and previous employers, positions
held, level of education, current and expected salary, notice period required to take
up appointment and names of at least three professional referees;
iii). Copies of academic and professional certificates; and
iv). Copy of National Identification Card or Passport.
Important Information to note:
i). Candidates should provide all the details requested for in the advertisement. It is an
offence to include incorrect information in the application;
ii). Only shortlisted and successful candidates will be contacted;
iii). Canvassing in any form will lead to automatic disqualification;
iv). Shortlisted candidates shall be required to produce originals of their National Identity
Card, academic and professional certificates during interviews; and
v). It is a criminal offence to present fake certificates/documents.
Only Successful candidates will be expected to present the following Chapter Six
Clearance Certificates : -
a) Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
b) Valid Clearance Certificate from Higher Education Loans Board (HELB);
c) Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
d) Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
e) Current Report from an approved Credit Reference Bureau (CRB)