Job Description
DIRECTOR, HUMAN RESOURCE & ADMINISTRATION – GRADE KUC 2 (1 POST)
a. Job Purpose
The Manager, Human Resource & Administration will be responsible to the Principal
and Chief Executive Officer for the overall management of the human resource and
administration function. The position reports to the General Manager, Corporate
Services.
b. Job Specification
Specific duties and responsibilities will entail:
i) Co-ordinating the formulation, review, harmonization and implementation of
human resource and administration policies, guidelines and regulations;
ii) Building capacity of human resource and administration for effective execution
of human resource and administration function;
iii) Developing human resource management plans to ensure effective succession
management;
iv) Ensuring institutionalization of performance management including performance
appraisal system;
v) Interpreting and advising on human resource and administration policies and
regulations;
vi) Monitoring the implementation of human resource and administration policies,
rules and regulations and analysing their impact on staff;
vii) Facilitating human resource planning, communication, discipline, employee
relations, remuneration and staff welfare;
viii) Overseeing the development and maintenance of an up-to-date human resource
and administration database;
ix) Spearheading the monitoring, evaluation and auditing of human resource and
administration activities and programmes;
x) Overseeing the preparation of Board papers relating to human resource and
administration for deliberation and decision making by the Council
xi) Overseeing allocation and utilization of office space; supervising office
management services and staff;
xii) Facilitating prompt payment of electricity, water bills and other utilities;
ensuring adherence to Government regulations and procedures on vehicle
usage;
xiii) Devising and implementing security procedures and policies;
xiv) Liaising with the security officer for investigation of all security incidences;
xv) Undertaking prompt settlement of accident vehicle cases; coordinating rental
management;
xvi) Ensuring implementation and promotion of best human resource and
administration standards and practices;
xvii) Preparing departmental budget and work plans;
xviii)Coaching and mentoring of staff.
xix) Approving of departmental plans and budget
xx) Appraising performance of officers and recommend for rewards or sanctions
xxi) Undertaking such other duties as may be reasonably required and which are
consistent with the level of responsibility of this grade.
c. Person Specifications
For appointment to this grade, an officer must have:
i) Master’s Degree in business administration, human resource or a related filed or
equivalent qualification from a recognized institution;
ii) Bachelor’s Degree in any other field and a post graduate diploma in Human
Resource Management
iii) Thirteen (13) years relevant working experience five (5) of which must be in
management.
iv) Certified Human Resource Professional (CHRP) will be an added advantage
v) Supervisory Skills course lasting not less than two (2) weeks from a recognized
institution.
vi) Senior Management Course lasting not less than four (4) weeks from a
recognized institution.
vii) A Leadership course lasting not less than four (4) weeks from a recognized
institution;
viii) Membership to a relevant professional body
ix) Value and principles (provisions of chapter six of the constitution
x) Certificate in computer applications from a recognized institution; and
xi) Demonstrated results in work performance
d. Key Competencies and Skills
i) Strategic thinking;
ii) Analytical skills;
iii) Strong communication and reporting skills;
iv) Strong managerial skills and ability to lead teams;
v) Mentoring, coaching and leadership skills;
vi) Interpersonal and negotiation skills;
vii) Project Management Skills
viii) Team player; and
ix) Integrity