Job Description
DEPUTY DIRECTOR, SUPPLY CHAIN MANAGEMENT, GRADE KUC 3
(1 POST)
a. Job Purpose.
This cadre is responsible to provide professional opinion to the Accounting Officer for
efficient and effective procurement of goods, works and services, inventory management
and Assets Disposal, provide secretariat role to all Adhoc constituted committee by
Accounting Officer in provision of the Public Procurement and Disposal Act 2015 and
Regulation of 2020
b. Job Description
Duties and responsibilities will entail:
i) Plan and review the college and hotel annual procurement and disposal of
assets for the purpose of monitoring and maintaining procurement records.
ii) Lead negotiations for major purchases and contracts to ensure the institution
achieves value for money spent during procurement.
iii) Initiate market surveys in order to compare quality and prices of various items,
thereby ensuring the prices quoted by contractors is reasonable.
iv) Monitor the disposal process done by the supply chain division, to ensure
adherence to the procurement laws.
v) Advise the accounting officer in matters relating to supply chain approvals
when need arises.
vi) Monitor the supply chain performance through the Electronic Resource Planning
(ERP) system to ensure adherence to the public procurement and assets
disposal regulations.
vii) Initiate and facilitate procurement processes to ensure timely delivery of quality
goods, works and services for the smooth running of the operations of the
institution.
viii) Write professional opinions on a daily basis in line with the Technical Evaluation
Committee Report to advise the accounting officer.
ix) Approve Local Purchase Orders for daily supplies in the college and hotel, while
ensuring stock levels are maintained in the stores for operations continuity.
x) Act as the secretary to the Technical Evaluation Committee for the purpose of
advising on matters relating to procurement.
xi) Control purchases of goods and services to ensure they are within the
procurement plans and financial budgets. xii) Implement cost effective stock
holding levels to spearhead cost reduction in procurement initiatives in all
departments in the institution.
xii) Provide leadership to ensure efficient and effective management of staff and
resources in the supply chain division.
xiii) Advise user departments on possible cost cutting measures to prevent over
expenditure on inventory.
c. Person Specifications
For appointment to this grade, a candidate must have:
i) Masters Degree from a recognized institution.
ii) Bachelors Degree in any of the following disciplines; procurement, Supply Chain
Management, Logistics or any equivalent qualifications from a recognized
institution.
iii) Fifteen (15) years’ work experience three (3) of which should be in a
Management position.
iv) Leadership Course lasting not less than four (4) weeks from a recognized
institution.
v) Member of a professional body in good standing.
vi) Proficiency in computer applications.
vii) Fulfilled the requirements of Chapter Six of the Constitution.
d. Key Competences and skills
i) Mentorship, coaching and leadership skills.
ii) In-depth knowledge of the government policies and regulations in public
procurement.
iii) Demonstrated outstanding professional competence in supply chain services.
iv) Proficiency in Information Technology.
v) Strategic thinking.
vi) Strong managerial skills and ability to lead teams.
vii) Excellent listening skills.
viii) Strong analytical skills.
ix) Proficiency in IT.
x) Strong communication and reporting skills.
xi) Strong managerial skills and ability to lead teams.
xii) Interpersonal and negotiation skills
xiii) Ethical and integrity.
xiv) Attention to details.
xv) Problem solving.
xvi) People Management
skills.