Job Description
Role Profile:
As a Senior Procurement Officer, you will be responsible for supporting the development
and execution procurement strategies, policies, and programs that will positively impact the
Corporation operations, as well as complying with the existing policies, procedures and
processes, laws and regulations. Reporting to the head of procurement, you will contribute
to the formulation and implementation of long-term strategies to enhance the efficiency and
effectiveness of the corporation services to its clients.
Key Responsibilities:
a) People Management:
a. Responsible for leading, mentoring and motivating performing teams.
b. Responsible for aggregate team performance and implementation of a robust
performance management tool(s).
c. Responsible for supply chain team training, development and career progression
d. Responsible for effective delegation for succession purposes
b) Processes, Policies and Procedures
a. Responsible for reviewing on regular basis the procurement policies for the Board
approval in line with the law and the constitution of Kenya 2010, presidential
directives, emerging trends and other requirements.
b. Responsible for ensuring compliance with the Quality Policy (ISO), internal
procedures and the law generally
c) Managerial / Supervisory
a. Responsible for use of appropriate procurement tender documents and the
methods as provided by Public Procurement Regulatory Authority.
b. Charged with the responsibility for procurement and contract cycle
management by customizing, floating, opening and participating in evaluation
of tenders, Request for Proposals/Quotations within defined internal thresholds.
c. Responsible for the functioning cross- functional teams on developing
specifications for goods, services and works.
d. Responsible for evaluation of all tenders
e. Responsible for supplier negotiations on quality, delivery timelines and where
legally allowable the cost(price).
f. Responsible for ensuring procurement activities contribute to the achievement
of the corporate and the board objectives; and promote the national government
policies.
d) Supplier Relationship management
a. Charged with ensuring suppliers comply with the terms and conditions on LSOs,
LPOs and the contracts.
b. Review of supplier contract compliance
c. Charged with the responsibility to update regularly the standing list of registered
suppliers.
d. Responsible for issuance of completion certificates for works done and GRNs for
goods.
e) Knowledge and information management
a. Responsible for all procurement records management including bid documents,
communication to suppliers, evaluation minutes, professional opinions, contracts
and guarantees where applicable.
f) Customer experience management
a. Responsible for developing and operationalizing supplier and departmental rating
survey to improve goods and services procured/service delivery.
b. Responsible for operationalizing an effective user dialogue and feedback
mechanism and constant review of specifications for goods, services and works.
c. Responsible for implementations of survey feed back recommendations
d. Responsible for compliance to service charter and other internal policies and
guidelines
g) Procurement Risk Control and Management
a. Responsible for compliance to the laws and global procurement best practice
b. Responsible for ensuring anti-corruption and fraud mitigation strategies including
the internal control framework are in place and implemented.
c. Responsible for identification of all procurement risk matrix, mitigation measures
and monitoring
Person Specifications:
To excel in this role, you should possess the following qualifications, skills, and attributes:
A. EXPERIENCE
A Minimum of 10 years hands on experience in supply chain management or
Procurement in public sector in either mainstream government/ministries
County government or parastatal environment.
Experience in an automated environment desirable with practical use of
Microsoft Dynamics GP, SAP or Oracle Financials or equivalent applications
B. SKILLS AND COMPETENCIES
Transformative leadership
Analytical skills
Decision making
People management
Problem solving
Attention to detail
Communication and presentation skills
C. EDUCATIONAL AND PROFESSIONAL REQUIREMENTS
First Degree in Economics, Supply chain management, procurement, law,
Business administration, Finance or equivalent
A master’s degree in Economics, Supply chain management, procurement,
law, Business administration, Finance or equivalent is a distinct advantage
Full qualifications or on way to qualifying in Graduate Diploma in CIPS or
Certified Procurement and Supply Professional of Kenya (CPSP-K).
Full KISM Membership and practicing license