Job Description
a) Job Specifications
Duties and responsibilities: -
i. Overall supervision of the supply chain management department;
ii. Coordinating, formulating and implementing supply chain management policies and strategies;
iii. Overseeing the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
iv. Providing professional opinion for all tenders to the Managing Director and ensure line managers are provided with logistical advice to ensure effective and efficient procurement;
v. Planning and managing all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
vi. Ensuring preparation of monthly, quarterly, semi-annual and annual reports on procurement activities and as provided by law send to PPOA;
vii. Ensuring that Best Practices are employed in the supply chain management;
viii. Advising the CEO on the constitution of the disposal committee and overseeing the disposal of obsolete assets/items;
ix. Supervising preparation and out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
x. Scheduling procurement in line with the budget;
xi. Providing oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents;
xii. Ensuring that services and goods are delivered on time and are within stated specifications and standards;
xiii. Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
xiv. Advising the CEO on the constitution of tender evaluation committees;
xv. Ensuring periodic stock taking, control, audit and interpreting the reports;
xvi. Ensuring preparation and management of inventory control register;
xvii. Ensuring provision of secretariat services to the opening and evaluation of committee of quotations or tender;
xviii. Managing the performance of the procurement team and undertake appraisal of staff.
b) Persons Specification
For appointment to this grade, a candidate must have: -
i. For appointment to this grade a candidate must have:
ii. At least ten (10) years' experience, with three (3) as a Principal Supply Chain Management Officer;
iii. Bachelor's degree in Business Administration / Procurement / Social Sciences / Purchasing /
iv. Commerce / Economics or related discipline;
v. Master's degree in relevant field;
vi. Certified member of the Chartered Institute of Purchasing and Supplies;
vii. Membership of a relevant professional body in good standing is a must;
viii. Management course lasting not less than four (4) weeks;
ix. Compliance with chapter six of the constitution.
c) Skills
i. Analytical skills;
ii. Computer literacy and proficiency;
iii. Strategic and innovative thinking;
iv. Interpersonal skills;
v. Leadership skills;
vi. Negotiation skills;
vii. Report writing skills;
viii. Problem solving skills;
ix. Communication skills.
d) Competencies
i. Ability to multi-task and prioritize work;
ii. Ability to work independently;
iii. Can work well under pressure and prioritize work;
iv. Demonstrated results in work performance;
v. Ability to work in a team.