Job Description
IPOA/HR/01/2024; DEPUTY DIRECTOR, HUMAN RESOURCE MANAGEMENT AND
ADMINISTRATION IPOA GRADE 3 (1 POSITION) (CONSOLIDATED SALARY KSH.
365,705 – 502,750)
This is a performance-based contract and may be renewed subject to
satisfactory performance.
Job Title Deputy Director, Human Resource Management
and Administration
Grade IPOA 3
Directorate Human Resource Management & Administration
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Director / CEO
Direct Reports
Senior Assistant Director, Human Resource M/
Senior Assistant Director, Administration / Senior
Assistant Director, Records and Information
Management
Job Purpose
Responsible for providing overall strategic leadership in Human Resource
management and Capacity building to enable delivery of the Authority’s overall
mandate.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Spearhead development, implementation and/or review of policies,
strategies, guidelines, plans, standards and procedures that impact on human
resource, administration, knowledge and records management while ensuring
compliance to applicable laws, statutes and circulars;
2. Oversee staff training and development in the Authority;
3. Spearhead employee relations and welfare programs in the Authority,
4. Oversee staff discipline and grievance handling mechanisms;
5. Oversee management of staff remuneration, benefits and rewards;
6. Oversee staff performance management in the Authority;
7. Lead in development of internal and external reports in the directorate;
8. Steer management of records and information systems in the directorate;
9. Foster collaborative working relationships with other stakeholders, directorates
and departments;
10.Oversee management of outsourced human resource and administration
service providers;
11.Oversee fleet management in the Authority;
12.Oversee management and safeguarding of the Authority’s assets;
13.Oversee knowledge sharing initiatives in the Authority;
14.Lead in identification of risks and formulate measures to mitigate risks in the
directorate;
15.Direct the utilization of financial and material resources allocated to the
directorate; and
16.Steer staff coaching, mentorship and capacity development programs in the
Authority.
II. Operational Responsibilities / Tasks
1. Provide advisory services on matters related to Human Resource and
administration in the Authority;
2. Facilitate disaster preparedness, management & recovery program for records
in the Authority;
3. Execute and communicate the CEO’s and Management decisions;
4. Chair directorate meetings;
5. Develop and implement Individual annual work plan;
6. Develop periodic individual performance reports and
7. Implement risk mitigation measures.
Job Dimensions:
I. Financial Responsibility
Guide the development and monitor implementation of directorate annual work
plan and budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Master’s Degree in any of the following disciplines: Human Resource
Management/Development, organizational development, Industrial Relations,
Business Administration (Human Resource Option), Information Sciences; Social
Sciences or equivalent qualification from a recognized Institution;
2. Bachelor’s Degree in any of the following disciplines: Human Resource
Management/Development, Industrial Relations, Business Administration
(Human Resource Option), Information Sciences, Social Sciences; or equivalent
qualification from a recognized Institution.
Professional Qualifications / Membership to professional bodies
1. Professional qualification and membership to a professional body;
2. Leadership course lasting not less than six (6) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of Senior Assistant Director in either human resource,
administration or records and knowledge management for a minimum period of
three (3) years at IPOA grade 4 or for a period of fifteen (15) years in human
resource and administration, three (3) of which must have been in a senior
management level in the Public or private sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Strategic Leadership Skills
2) Financial Management Skills
3) Organization and Planning Skills
4) Dispute Resolution Skills
5) Counseling Skills
6) Decision Making Skills
7) Interpersonal Skills
8) Communication Skills
9) Negotiation Skills
10)Analytical Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Emotional intelligence
6) Resilience
7) Independence