Job Description
IPOA/HR/02/2024: SENIOR ASSISTANT DIRECTOR, FINANCE, IPOA GRADE 4 (1
POSITION) (CONSOLIDATED SALARY KSH.: 255,785 – 370,900)
This is a performance-based contract and may be renewed subject to
satisfactory performance.
Job Title Senior Assistant Director, Finance
Grade IPOA 4
Directorate Finance and Planning
Department Accounts
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Deputy Director, Finance and Planning
Direct Reports Assistant Director, Finance
Job Purpose
Responsible for providing leadership in development, implementation and review
of Finance and resource mobilization policies; coordinating preparation,
monitoring, review and reporting of MTEF and annual budget estimates. It also
involves providing leadership in preparation of supplementary budget estimates
when need arises, preparation of management and statutory budget performance
reports and development of appropriate strategies for enhancement of financial
resources.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Lead the development, implementation and/or review of policies, strategies,
plans, rules, regulations, standards and procedures relating to finance while
ensuring compliance to applicable laws, statutes and circulars;
2. Steer resource mobilization and finance activities within the Authority;
3. Advice directorates and departments on budget preparation and utilization
of approved budget estimates to facilitate planning and absorption;
4. Lead in designing, implementation and monitoring of internal financial
control systems in the Authority;
5. Steer preparation of financial and other reports;
6. Lead in preparation of the monthly and annual cash flow forecast reports for
submission to the National Treasury;
7. Guide in preparation of the monthly and annual cash flow forecast reports for
submission to the National Treasury.
8. Steer management of records of all financial documents;
9. Guide preparation of responses to all budgetary matters both internally and
externally;
10.Foster collaborative working relationships with other directorates and
departments;
11.Lead in identification of risks and formulate measures to mitigate risks in the
department;
12.Direct the utilization of financial and material resources allocated to the
department;
13.Steer staff coaching, mentorship and capacity development activities within
the department;
14.Guide the development and monitor implementation of departmental
annual work plans and budgets.
II. Operational Responsibilities / Tasks
1. Develop, design and implement resource mobilization guidelines, frameworks
and proposals to attract and retain donor funding;
2. Review proposals for additional expenditures and reallocation of funds and
ensuring adherence to budget ceilings;
3. Execute and communicate Management decisions to departmental staff;
4. Chair departmental meetings.
Job Dimensions:
I. Financial Responsibility
1. Approve payments uploaded to Internet Banking (IB) system as approver II
2. Authorize banking instructions and assignment of banking mandates
3. Lead preparation of Work Plans, procurement plans and the Budgets
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Master’s Degree in any of the following disciplines: - Accounting, Business
Administration, Financial Management, commerce or its equivalent qualification
from a recognized institution;
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/
Finance option); Business Administration (Accounting option) or equivalent
qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Certified Public Accountant (CPA-K) or equivalent qualification from a
recognized institution;
2. Professional qualifications and membership body;
3. Leadership course lasting not less than six (6) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of Assistant Director in either Finance or Accounts for a
minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12)
years in finance and planning, three (3) of which must have been in a
management level in the Public or private sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Financial Management Skills
2) Organization and Planning Skills
3) Dispute Resolution Skills
4) Decision Making Skills
5) Interpersonal Skills
6) Communication Skills
7) Negotiation Skills
8) Analytical Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience