Job Description
ASSISTANT OFFICE ADMINISTRATOR [1], JOB GROUP ‘K’ – SEVEN (7) POSTS ADVERT NO.
56/2021/2022
Salary Scale Ksh: 38,270 x 1,470 – 39,740 x 1,520 – 41,260 x 1, 710- 42,970 x 1, 920 –
44,890 x 2,000 – 46, 890 x 2,110 – 49,000 x 2,170 – 51, 170 p.m.
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; word and data
processing; managing e-office, word and data processing; operating office equipment;
attending to visitors/clients; handling telephone calls and appointments; maintaining
office diary and travel itineraries; ensuring security of office records, equipment and
documents including classified materials; establishing and monitoring procedures for
record keeping of correspondence and file movements; maintaining an up to date filing
system in the office; managing office protocol; supervising of office cleanliness; managing
petty cash and undertaking any other office administrative services duties that may be
assigned.
Requirements for Appointment
For appointment to this grade, an officer must have: -
i. Served in the grade of Office Administrative Assistant II or Office Administrative
Assistant I for a minimum period of three (3) years;
ii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
iii. Business Education Single and Group Certificates (BES & GC) Stages I, III and III
from the Kenya National Examination Council in the following subjects: -
a. Shorthand III (minimum 100 w.p.m);
b. Typewriting III (50 w.p.m)/Computerized Document Processing III;
c. Business English III/Communication II;
d. Commerce II
e. Office Practice II;
f. Secretarial Duties II;
g. Office Management III/Office Administration and Management III;
iv. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized institution;
v. Certificate in Computer Application from a recognized institution; and
vi. Shown merit and ability as reflected in work performance.