Job Description
OFFICE ADMINISTRATIVE ASSISTANT [1], JOB GROUP ‘J’ – THREE (3) POSTS ADVERT NO.
58/2021/2022
Salary Scale: Kshs. 31,270 x 1,300 – 32,570 x 1,380 – 33,950 x 1,390 – 35,340 x 1,460
– 36,800 x 38,270 x 1,470 – 39,740 x 1,520 – 41,260 p.m.
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; word and data
processing; operating office equipment; ensuring security of office equipment,
documents and records; attending to visitors/clients; handling telephone calls and
appointments; maintaining an up to date filing system in the office; supervision of office
cleanliness; managing petty cash and undertaking any other office administrative services
duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have: -
i. Served in the grade of Office Administrative Assistant II for a minimum period of
three (3) years;
ii. Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examination Council in the following subjects: -
a. Typewriting III (Minimum 50 w.p.m) / Computerized Document Processing III;
b. Business English III/Communication II;
c. Commerce II
d. Office Practice II;
e. Secretarial Duties II;
f. Office Management III/Office Administration and Management III;
OR
iii. Craft Certificate in Secretarial Studies from the Kenya National Examination
Council;
iv. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized
institution;
v. Certificate in Computer Application from a recognized institution; and
vi. Shown merit and ability as reflected in work performance.