Job Description
OFFICE ADMINISTRATIVE ASSISTANT [2], JOB GROUP ‘H’ – THREE (3) POSTS ADVERT NO.
59/2021/2022
Salary Scale: Kshs. 25,470 x 1,110 – 26,580 x 1,120 – 27,700 x 1,150 – 28,850 x 1,170
– 30,020 x 1,250 – 31,270 x 1,300 – 32,570 x 1,380 – 33,950 p.m
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; word and data
processing from manuscript; operating office equipment; ensuring security of office
equipment, documents and records; attending to visitors/clients; handling telephone calls
and appointments; keeping an up to date filing system in the office; supervision of office
cleanliness; and undertaking any other office administrative services duties that may be
assigned.
Requirements for Appointment
For appointment in this grade, an officer must have: -
i. Served in the grade of Office Administrative Assistant II for a minimum period of
three (3) years;
ii. Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examination Council in the following subjects: -
a. Typewriting II (Minimum 40 w.p.m) / Computerized Document Processing II;
b. Business English II/Communication I;
c. Office Practice II;
d. Secretarial Duties II;
e. Commerce II;
OR
iii. Craft Certificate in Secretarial Studies from the Kenya National Examination
Council;
iv. Certificate in Computer Application from a recognized institution; and
v. Shown merit and ability as reflected in work performance.