Job Description
ASSISTANT OFFICE ADMINISTRATOR II, JOB GROUP ‘J’ POSTS (4) FOUR ADVERT NO.
57/2021/2022
Salary Scale: Kshs. 31,270 x 1,300 – 32,570 x 1,380 – 33,950 x 1,390 – 35,340 x 1,460
– 36,800 x 38,270 x 1,470 – 39,740 x 1,520 – 41,260 p.m
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; word and data
processing; managing e-office, operating office equipment; handling telephone calls and
appointments; attending to visitors/clients; maintaining office diary and travel itineraries;
establishing and monitoring procedures for record keeping of correspondence and file
movements; maintaining an up to date filing system in the office; managing office
protocol; ensuring security of office records, equipment and documents including
classified materials; supervising of office cleanliness; managing petty cash and
undertaking any other office administrative services duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have: -
i. Served in the grade of Assistant Office Administrator III or Office Administrative
Assistant II for a minimum period of three (3) years;
ii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
iii. Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examination Council in the following subjects: -
a. Shorthand III (minimum 100 w.p.m)
b. Typewriting III (Minimum 50 w.p.m)/Computerized Document Processing III;
c. Business English III/Communication II;
d. Commerce II
e. Office Practice II;
f. Secretarial Duties II;
g. Office Management III/Office Administration and Management III;
iv. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized institution;
v. Certificate in Computer Application from a recognized institution; and
vi. Shown merit and ability as reflected in work performance.