Job Description
ADMINISTRATION ASSISTANT Ref. AdminA-001/2022
Department: Registration & Membership Services
Reporting To: Membership Services Officer
Job Summary:
To support the Membership Officer and provide administrative support.
KEY DUTIES AND RESPONSIBILITIES
- Organize and schedule meetings and appointments and manage the Registrar’s diary
- Produce and distribute correspondences, memos, letters, forms and documents.
- Reply to official email enquiries, telephone or face to face enquiries
- Maintain organized file systems for the Department.
- Ensure clean and organised office areas, including safety
- Perform a variety of other office tasks, such as printing, scanning, copying
- Order office supplies in regards to membership department.
- Maintain members’ data base lists
- Assist in the preparation of regularly scheduled reports.
- Provide general support to visitors, provide information by answering questions and requests.
- Take accurate minutes of meetings.
- Undertaking any other office administrative services duties that may be assigned
QUALIFICATION AND KNOWLEDGE
- Diploma in Business Management/Administration/Human Resource
- Knowledge of office management systems and procedures
- Proficient in MS Office
EXPERIENCE
- Two (2) years of relevant working experience in a comparable position from a reputable
organization
SKILLS/COMPETENCE
- Handle sensitive information in a confidential manner.
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
- Valid certificate of Good conduct
- Clearance certificate from the Ethics and Anti-Corruption Commission
- Certificate of compliance from the Higher Education Loans Board (HELB)
- A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
- A valid certificate of clearance from the Credit Reference Bureau
- A relevant identification document
- Valid Membership Certificate from relevant Professional body