Job Description
SENIOR OFFICE ADMINISTRATIVE ASSISTANT, JOB GROUP ‘K’ – FIVE (5) POSTS ADVERT
NO. 55/2021/2022
Salary Scale: Kshs. 38,270 x 1,470 – 39,740 x 1,520 – 41,260 x 1, 710- 42,970 x 1, 920
– 44,890 x 2,000 – 46, 890 x 2,110 – 49,000 x 2,170 – 51, 170 p.m.
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; word and data
processing; operating office equipment; ensuring security of office equipment,
documents and records; attending to visitors/clients; handling telephone calls and
appointments; maintaining diary and scheduling meetings; ensuring an up to date filing
system in the office; supervision of office cleanliness; handling routine correspondences;
managing office petty cash and undertaking any other office administrative services
duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have: -
i. Served in the grade of Office Administrative Assistant I for a minimum period of
three (3) years;
ii. Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examination Council in the following subjects: -
a. Typewriting III (Minimum 50 w.p.m) / Computerized Document Processing III;
b. Business English III/Communication II;
c. Commerce II
d. Office Practice II;
e. Secretarial Duties II;
f. Office Management III/Office Administration and Management III;
OR
iii. Craft Certificate in Secretarial Studies from the Kenya National Examination Council;
iv. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized institution;
v. Certificate in Computer Application from a recognized institution; and
vi. Shown merit and ability as reflected in work performance.