Job Description
CORPORATION SECRETARY/DIRECTOR LEGAL SERVICES
NaMATA GRADE 2 ONE (1) POST
The Corporation Secretary /Director Legal Services is responsible to the
Board and the Director General for providing Secretarial services to the
Council, Board of Directors and is the principal legal advisor to the
Authority on Litigation, Prosecution, Contracts, Regulations,
Alternative Dispute Resolution and the principal governance advisor
relied upon by the Council, Board of Directors and management on
Governance issues.
(a) Duties and Responsibilities
Specifically, duties and responsibilities will entail:
(i) Develops and reviews relevant regulatory Legal framework in
accordance with the Authority’s mandate;
(ii) Ensures Legal Audit Compliance is carried out to confirm
compliance with relevant statutory requirements;
(iii) Oversees the Board operations compliance with Mwongozo;
(iv) Ensures the Authority’s interests is safeguarded through
provision of adequate defense before the courts;
(v) Ensures the Authority complies with constitutional, regulatory
and relevant statutory laws in force;
(vi) Coordinates the development, implementation and management
of the authority’s Codes, Regulations, Rules, Guidelines, By-Laws
and Treaties;
(vii) Coordinates the establishment and operationalization of the
Authority’s Alternative Dispute Resolution Mechanism;
(viii) Develops a Risk management for the Authority’s internal legal
and regulatory matters;
(ix) Ensures legal relations with Authority’s tenants and other
stakeholders are maintained;
(x) Develops and validates policy papers and instruments with legal
implications for approval by the Authority;
(xi) Ensures formulation and implementation of strategies on
litigation, prosecution and arbitration;
(xii) Coordinates the development and implementation of directorate’s
work plan and deliverables;
(xiii) Coordinates all litigation, arbitration and prosecution matters in
liaison with the Attorney General's Chambers, Government
Ministries and with relevant stakeholders;
(xiv) Ensures compliance with contractual agreements, legislation,
administrative circulars/executive orders and legal/governance
requirements;
(xv) Oversees research on emerging legal issues and advising the
Authority accordingly;
(xvi) Coordinates the Board of Directors induction;
(xvii) Updates Board and Committee charters;
(xviii) Coordinates Board evaluation with the State Corporations
Advisory Committee and external governance audit on behalf of
the Board;
(xix) Ensures the timely preparation and circulation of Board and
Committee papers;
(xx) Develops and Maintains safe custody of Board and committee
minutes;
(xxi) Maintains and updates all Board and committee registers;
(xxii) Oversees drafting and implementation of all Authority’s
commercial contracts;
(xxiii) Custodian of the Authority’s seal;
(xxiv) Prepares and updates the Directorate’s asset register;
(xxv) Provide legal advice to the Authority;
(xxvi) Reviews Leases, Contracts, Licensing Frameworks, Service Level
Agreements, Memorandum of Understanding and other legal
documents to ensure compliance to statutory requirements;
(xxvii) Liaises with the Attorney General, law enforcement agencies and
stakeholders on all legal matters;
(xxviii) Drafts and facilitates gazettement of Rules, Regulations and
Directives issued by the Authority;
(xxix) Establishes and manages the Legal Registry;
(xxx) Keeps custody of the Authority’s Securities, bonds and other
proprietary instruments resulting from the Authority’s
transactional activities;
(xxxi) Provides and interprets legal information
(xxxii) Sensitizes the staff on legal matters;
(xxxiii) Monitors, reviews and manages progress on outstanding
litigation cases;
(xxxiv) Sensitizes stakeholders on use of authority’s Alternative Dispute
Resolution mechanism;
(xxxv) Prepares regulatory checklists to ensure information and
documentation is uniformly, accurately and timeously submitted
to the Authority;
(xxxvi) Communicates Board resolutions to Management for
implementation;
(xxxvii) Liaises with the functional units on queries for legal matters that
may arise on the Authority’s affairs;
(xxxviii) Implements performance contract for the Directorate.
(b) Requirements for Appointment
For appointment to this grade, an officer must have:
(i) A Minimum of twelve (12) years relevant work experience and at
least four (4) in a senior management role in the Public Service or
Private Sector;
(ii) Master’s Degree in any of the following disciplines: Law, Business
Administration, Public Administration or equivalent qualifications
from a recognized institution;
(iii) Bachelor of Laws degree or equivalent qualifications from a
recognized institution; and
(iv) Postgraduate Diploma in Law from the Kenya School of Law;
(v) Admitted as an Advocate of the High Court of Kenya;
(vi) Hold a valid practicing certificate;
(vii) Member of the Law Society of Kenya
(viii) A Certified Public Secretary CPS(K)
(ix) Leadership Course lasting not less than four (4) weeks from a
recognized institution.
(c) Functional Skills, Behavioral Competencies/Attributes
(i) Analytical skills
(ii) Communication skills
(iii) Strategic and innovative thinking
(iv) Interpersonal skills
(v) Ability to mobilize resources
(vi) Negotiation skills
GENERAL APPLICATION REQUIREMENTS
Interested Candidates MUST provide:
- Application Letter;
- Copies of academic certificates and testimonials;
- A copy of the National Identity Card or Valid Passport;
- Updated Curriculum Vitae (CV) detailing current position,
qualifications, working experience, a working email and Daytime
telephone number;
- Indicate the Position applied for on the Envelope.
OTHER KEY REQUIREMENTS
- Kenya Revenue Authority (Tax Compliance Certificate);
- Higher Education Loans Board (HELB Clearance Certificate);
- Criminal Investigations Department (Certificate of Good Conduct);
- An approved Credit Reference Bureau (CRB Report);
- Ethics and Anticorruption Commission (Dully filled and completed
first schedule (s.13) and self-declaration form stamped by the
EACC.