Senior Office Administrative Assistant/Assistant Office Administrator Job at Taita Taveta County Public Service Board

Taita Taveta County Public Service Board

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Experience Required:3 Years
Total Positions:1
Job Type: Full Time
Job Category: Administration
Minimum Education: Certificate
Job Location: Voi, Kenya
Posted on: October 5, 2023
Last Date: October 25, 2023

Job Description

Ref No. CPSB/TTC/07/2023
POSITION: SENIOR OFFICE ADMINISTRATIVE ASSISTANT/ASSISTANT

OFFICE ADMINISTRATOR JOB GROUP CPSB 09 (L)

Number of Posts: One (1) Post
Terms of Service: Permanent
Basic Salary Scale: As provided for by the Salaries and Remunerations Commission

Duties and Responsibilities
1. Taking oral dictation; managing office;
2. Word and data processing; operating office equipment; attending to visitors/clients;
3. Handling telephone calls and appointments;
4. Maintaining office diary and travel itineraries;
5. Ensuring security of office records; equipment and documents including classified
materials;
6. Preparing responses to simple routine correspondence;
7. Establishing and monitoring procedures for record keeping of correspondence and
file movements;
8. Maintaining an up to date filing system in the office; ensuring security, integrity and
confidentiality of data; Managing office protocol and etiquette; supervising office
cleanliness;
9. Managing petty cash; and undertaking any other office administrative services duties
that may be assigned.
Requirements for Appointments
1. Be a Kenyan Citizen
2. Served in the grade of Assistant Office Administrator Il or Office Administrative
Assistant I for a minimum period of three (3) years.
3. Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

Business Education Single and Group Certificates (BES & GO Stages I, Il and Ill from the Kenya
National Examinations Council in the following subjects:
(a) Shorthand Ill (minimum 100 w.p.m.);
(b) Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
(c) Business English Ill/ Communication Il;
(d) Commerce Il;
(e) Office Practice Il;
(f) Office Management Ill/Office Administration and
Management Ill;
(g) Secretarial Duties Il;

OR

(a) Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
(b) Business English Ill/ Communication Il;
(c) Commerce Il;
(d) Office Practice Il;
(e) Office Management Ill/ Office Administration and Management Ill;
(f) Secretarial Duties Il

OR

Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
1. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized institution;
2. Certificate in Computer Applications from a recognized institution; and,
3. Shown merit and ability as reflected in work performance and results